Administrative assistant Jobs in Thunder Bay, ON

Legal Administrative Assistant – Trademarks

Ottawa, ON

AC-17809

Our client, a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia is currently seeking an experienced Legal Administrative Assistant to join their Intellectual Property group, specializing in Trademarks. The successful candidate will join a high volume practice supporting a well respected Professional in the Trademark space, they will be able to jump right in, learn quickly and manage a busy practice.

This is a hybrid position, reporting to the office in Ottawa 50% of the time.

Responsibilities :

• Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate.
• Accurately prepare legal documents and correspondence with minimal direction.
• Transcribe and type legal documents and correspondence.
• Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels.
• Preparing, amending and attending to electronic filings and prosecution of Canadian trademark applications and related reports.
• Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports to clients and responses to deadlines.
• Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong proficient with accounting and billing procedures.
• Preparing routine correspondence, administrative tasks, and maintaining client contact information in database.
• Prioritizing incoming work, following through on assignments and managing ongoing tasks.
• Implementing and maintaining practice management systems on behalf of busy processionals.
• Opening and closing files.
• Work proactively in the day-to-day support of the professional's Intellectual Property practice.
• Work effectively as part of an Intellectual Property team.
• Use initiative and good judgment to relieve the professional of administrative detail.

Qualifications :

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Employment Equity Statement

Our client is is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.