Administrative assistant Jobs in Mackenzie, BC

Job Title: Site Administrator / Inventory Coordinator

Job Description

This site-based role combines hands-on material handling with administrative inventory management to support an active construction project. You will track and manage materials and inventory, maintain accurate records, and collaborate closely with Project Managers and Site Managers to ensure the site consistently has the supplies needed to keep work progressing safely and efficiently.

Responsibilities

• Track and manage inventory and construction materials on site to ensure adequate stock levels.
• Monitor material stock levels and identify when additional materials need to be ordered.
• Check materials and equipment in and out, maintaining clear and accurate records.
• Maintain up-to-date inventory records using databases, spreadsheets, and Microsoft Excel.
• Receive, organize, and distribute incoming materials to the appropriate areas or personnel.
• Work closely with Project Managers and Site Managers to coordinate material requirements and delivery timing.
• Assist with regular inventory counts and reconcile discrepancies between physical stock and records.
• Move and organize materials throughout the site to support ongoing construction activities.
• Maintain an organized, efficient, and clearly labeled material storage area.
• Perform physical work, including regularly lifting and moving materials weighing 30 to 50 lbs.
• Follow all site-specific safety procedures while working in an active, dusty construction environment.
• Communicate effectively with project and site teams to address material needs and inventory issues.
• Support logistics and inventory control processes as needed to keep operations running smoothly.

Essential Skills

• Minimum 1+ years of experience in inventory, materials, warehousing, logistics, or construction coordination.
• Strong computer skills, particularly with Microsoft Excel and spreadsheets.
• Experience working with inventory or database management systems (asset).
• Comfort working in an active construction environment.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with Project Managers, Site Managers, and field personnel.
• Physically capable of lifting and moving materials weighing 30 to 50 lbs on a regular basis.
• Flexibility to work longer days and occasional weekends depending on project requirements.
• Customer service experience with a focus on responsiveness and professionalism.
• Comfortable wearing appropriate personal protective equipment (PPE).
• Ability to work independently in a fast-paced construction environment.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Valid drivers license.

Additional Skills & Qualifications

• Experience in construction, industrial, mining, or infrastructure projects.
• Back check in administration, inventory, logistics, or labour support.
• Experience in hospitality or customer-facing roles.
• Proficiency with Microsoft Office in addition to Microsoft Excel.
• Experience with forklift operation and material handling (where permitted and certified).
• Knowledge of inventory control best practices.
• Experience with document control systems and project management software.
• Familiarity with workforce mobilization and camp accommodations.
• Experience working with dusty or rugged site conditions.

Why Work Here?

You join a project environment that offers consistent full-time work from Monday to Friday, with the potential for extended days when desired. The role provides a unique opportunity to build long-term experience on a major construction site, with an initial 36 month engagement that may extend up to three years depending on project needs. You work alongside experienced site and project teams, gaining exposure to large-scale operations, logistics, and project coordination while developing both administrative and hands-on skills. The culture emphasizes safety, teamwork, and adaptability, creating an environment where you can grow your capabilities and take on increasing responsibility over time.

Work Environment

This is a site-based position located in Mackenzie on an active construction project. You work primarily on the construction site in a dusty, industrial environment that requires consistent adherence to safety procedures and the use of appropriate PPE. The role involves both office-style administrative work using computers, Microsoft Excel, and inventory systems, as well as regular physical material handling and movement around the site. Typical hours are Monday to Friday, with the possibility of longer days and occasional weekend work depending on project demands. Dress code focuses on safety and practicality, including PPE suitable for a construction setting.

Job Type & Location

This is a Contract position based out of Mackenzie, BC.

Pay and Benefits

The pay range for this position is $40.00 - $46.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Mackenzie, BC.

Workplace Type

This is a fully onsite position in Mackenzie,BC.

À propos d'Aerotek

Aerotek Inc. fournit des solutions de dotation en personnel et de services dans les domaines de la fabrication, de la logistique, de la construction, de laviation, des installations et de la maintenance. Nous offrons lexpertise, les solutions et les personnes nécessaires pour relever les défis de lindustrie nord-américaine. Basée à Hanover, au Maryland, Aerotek exploite un réseau unifié de plus de 200 bureaux à travers lAmérique du Nord, soutenant plus de 18 000 clients chaque année. Aerotek est une entreprise du groupe Allegis, leader mondial en ressources humaines et solutions daffaires. Pour en savoir plus, visitez: | 1-888-AEROTEK.

Aerotek offre un salaire hebdomadaire, des avantages sociaux y compris des soins médicaux, des soins dentaires et des soins de la vue, ainsi quun programme daide aux employés et un programme de rabais.

La société souscrit au principe dégalité daccès à lemploi et examinera toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, de lorigine nationale, du statut de vétéran, de handicap, de lorientation sexuelle, de lidentité de genre, de linformation génétique ou de toute autre caractéristique protégée par la loi.

Ordonnance sur légalité des chances de San Francisco:
Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA):
Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aerotek

Aerotek Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, employee assistance and discount programs.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.