Activity coordinator Jobs in Montreal, QC

Position : Logistics Coordinator

Status : Temporary (1-year), Part Time

Weekly Time Commitment : 5 hours - 7 hours weekly

Department : Montreal - Multiple Departments

Posted Date : Tuesday, December 16, 2025

Reports To : Managing Director

Celebrating Excellence and Empowering Change. That’s our mission at MAX, where we recognize and celebrate the professional, educational, and charitable contributions of Muslims in North America. Through events like the MAX Gala, we aim to inspire leadership and foster a dynamic community that energizes the economy and expands our cultural horizons.

In September 2015, a group of professionals came together with a vision ‘to elevate the brand of Muslims in Canada by recognizing & motivating high achievement.’ In an effort to recognize, celebrate, encourage and motivate such achievements, commitment to excellence and service- the concept of MAX was born.

If you are passionate about your career, motivated to improve the lives of our community, committed to excellence, and helping others, consider joining MAX.

Job Summary

The Logistics Coordinator will play a pivotal role in planning and executing MAX Montreal’s events. This role involves managing logistics, coordinating with vendors and stakeholders, and ensuring a seamless experience for attendees from pre‑event planning to post‑event wrap‑up. The Logistics Coordinator will work closely with the MAX Montreal team to fulfill MAX’s mission by delivering memorable events that showcase professional excellence and foster community engagement.

Key Responsibilities

• Lead the logistical planning and execution of MAX Montreal events from concept to completion.
• Coordinate event logistics including venue selection, catering, audio / visual setup, and guest accommodations.
• Liaise with award recipients, speakers, and VIP attendees to ensure smooth communication and scheduling.
• Manage detailed event timelines, task trackers, and vendor contracts.
• Collaborate with marketing and design teams to develop promotional materials and event content.
• Oversee event registration, RSVP tracking, and attendee communications.
• Support on‑site event setup and teardown, ensuring all logistics run efficiently.
• Manage event budgets and track expenses in coordination with the WIL VPs.
• Ensure compliance with local regulations and organizational standards.
• Support the collection, analysis, and reporting of people data to provide actionable insights and identify areas for improvement.

Qualifications

What we offer

Notes to applicants

If you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown candidates from underrepresented groups often only apply when they feel 100% qualified.

MAX is an equal opportunity organization committed to fostering a healthy, safe and respectful environment for healing, based on our values of compassion, excellence and courage. To be Better Together, we commit to fostering a respectful workplace culture that promotes a safe and supportive environment for everyone.

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

#J-18808-Ljbffr