Operations Administrator

About Pani

Pani Energy is made up of a worldclass team of highly motivated individuals who share a mutual passion for the environment.

We have created a web-based platform which enables the operators of water treatment facilities to operate their plants more efficiently saving energy, consumables, and the environment.

We are excited to tackle challenging problems for the betterment of society. Our workplace environment fosters and encourages both ingenuity and collaboration.

Pani is part of the 2024 Global Cleantech 100 list of companies committed to taking action on the climate crisis for our contribution to accelerating the water sector's transition to net zero, and we are looking for driven, enthusiastic people who share this vision.

Position Description

Reporting to the Chief of Staff you will bring a highly organized and proactive Operations Administrator skillset to play a crucial role in ensuring the smooth operation of our growing organization.

As the Operations Administrator, you will be at the heart of our daily operations, helping to streamline processes, manage administrative tasks, and coordinate key projects across departments.

This role offers a unique opportunity to work closely with senior leadership and gain exposure to various facets of the business.

You will be responsible for ensuring that the administrative and operational functions of the company run efficiently, allowing the Chief of Staff and other executives to focus on strategic initiatives.

The ideal candidate will be a resourceful problem-solver with a strong attention to detail and the ability to anticipate the needs of the team.

This role is perfect for someone who thrives in a fast-paced environment, enjoys taking initiative, and is looking to grow their career within a dynamic company.

In this role, you will not only manage day-to-day administrative duties but also have the opportunity to contribute to the development and implementation of processes that will support the company's growth.

Your ability to juggle multiple priorities, maintain organization, and provide high-level support will be key to your success and the overall success of Pani.

About You

You have a passion for operations and enjoy the challenge of working on innovative projects with an equally talented group of co-workers who will both challenge and support you.

You believe in lifelong learning and welcome the opportunity to constantly iterate and improve upon your skills. Fundamentally you want to use your talents and energy to better the world for others and contribute to the responsible management of global water and energy, and CO2 reduction.

What you bring to the team

Experience :

• 3+ years of experience in an administrative or operational role, preferably within a fast-paced, high-growth environment.
• Proven ability to manage multiple tasks and projects simultaneously while maintaining attention to detail.
• Experience supporting senior executives or leadership teams is highly desirable.

Skills :

• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.

Education :

Bachelor’s degree in Business Administration, Management, or a related field is preferred.

Mindset :

• A proactive, can-do attitude with the ability to adapt to changing priorities and business needs.
• High level of integrity and professionalism, with a commitment to confidentiality and discretion.

Responsibilities

• Administrative Support : Provide comprehensive administrative support to the CEO, Chief of Staff and CFO, including scheduling meetings, managing communications, and organizing travel arrangements.
• Operational Efficiency : Assist in identifying operational inefficiencies and implementing solutions to streamline processes across various departments.
• Project Coordination : Support the Chief of Staff in managing cross-functional projects by coordinating tasks, tracking progress, and ensuring deadlines are met.
• Data Management : Maintain and organize company data, ensuring accuracy and accessibility for the leadership team.
• Communication : Serve as a key point of contact for internal and external stakeholders, ensuring clear and timely communication.
• Documentation : Prepare reports, presentations, and other documentation as needed to support company operations and strategic initiatives.
• Process Improvement : Identify opportunities for process improvements and work with the Chief of Staff to implement these changes across the organization.

Nice to Have

• 1+ years of experience working with software development teams to improve processes
• Experience in the water industry, ideally in water / wastewater treatment
• Experience working for a SaaS startup

Does this role sound like the next step in your career?

Then we want to hear from you! If you don’t meet all of our requirements exactly, then we invite you to use your cover letter to tell us about your unique experience - we understand that talent comes from many places and that skills are transferable.

Compensation

Pani offers a competitive total rewards package which includes a comprehensive health & dental benefits and paid time off.

The annualized base salary range for this Victoria-based role is CAD $65,000 to $80,000. The base salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set, level of experience applicable to the role they are being offered and consideration to internal equity.

Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to, location, experience and expertise.

Our commitment to an extraordinary work environment

At Pani, our values drive how we work with each other, and we believe that being yourself at your place of work is just as important as the work you do.

We strive to foster an inclusive and diverse community for all employees from all walks of life. So, no matter your gender, sexual orientation, physical ability, religion, ethnicity, race, age or geographical location, we are a community that welcomes you.

Our Pani Recruitment Team personally reviews each application.