Our client is an established and leading boutique commercial real estate consultancy firm. They are hiring a full-time, Real Estate Administrative Assistant to support a small but dynamic team.
The ideal candidate is proactive, resourceful and organized, thrives in a fast-paced environment and is flexible to assume a variety of responsibilities as needed.
The Real Estate Administrative Assistant will provide general administrative, sales, research, deal, and marketing support.
Duties & Responsibilities :
- Answer phone calls, emails, and act as landlord liaison
- Manage office equipment and office / kitchen supplies
- Write Trade Record sheets and keep files in compliance with RECO
- Pay bills, create invoices, distribute funds. RECO compliance as it relates to Brokerage and Trust accounts (Trust account not used regularly)
- Record keeping for each deal
- Reconcile credit cards, track expenses and record travel expenses / reimbursements
- Schedule appointments, arrange travel and other reservations
- Provide market research
- Communicate with clients
- Create market maps and demographic reports
- Attendance at meetings or trade shows may be required (some travel may be included)
- Keeping up-to-date on specific retail and mixed-use developments in specific markets
- Create graphs, tour packages and presentations using Adobe Illustrator
- Perform research on new markets and understand the demographics of those markets
Qualifications :
- A Bachelor’s degree or equivalent combined experience and education
- Experience providing administrative support to a team of professionals, sales or marketing environment preferred
- Proficient with Microsoft Office Suite applications
- Experience using Adobe Creative Cloud, particularly InDesign / Illustrator
- The ideal candidate is proactive, resourceful, personable, and motivated
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