Project Coordinator

Our portfolio of services includes :

• Helping our clients design and develop launch programs for new automotive products
• Execution of engaging experiential consumer events and activations
• Design and manage dynamic training programs
• Turn-key fleet management
• Nation-wide vehicle logistics coordination

We work with an impressive list of the leading automotive brands, as well as leading advertising agencies.

We offer :

• An environment filled with variety, where no two days are the same
• The opportunity to grow your career and expand your skills
• A dynamic and fun team to work with

The Role

As a Project Coordinator, you will support a team of passionate people across multiple markets to deliver high quality and consistent projects for our automotive clients.

You will be responsible for administrative tasks supporting project managers and other team members to ensure the project(s) runs smoothly.

To succeed in this role, you should have excellent time management and communication skills as you collaborate in-person and remotely with team members and suppliers to deliver results on time.

You must have the experience, expertise, a passion for excellence, and share our Core Values. Understanding and supporting our company culture is very important!

Job Responsibilities

• Support projects ranging from $5k - $1M
• Develop estimates, budgets, work-back-schedules, and deliverables for clients
• Manage multiple tasks and solve problems
• Ensure all aspects of a project are organized and aligned with delivery requirements
• Use tools to monitor working hours, plans and expenditures
• Implement change as needed to keep the project(s) on course
• Write creative briefs, source supplier quotes and manage execution of the work
• Source new suppliers as needed
• Support ideation of project concepts, which are aligned with clients’ business objectives
• Support the creation of pitch decks and project debriefs using PowerPoint
• Tracking project KPIs and analytics
• Support onsite at events including setup, event execution, on going reporting, staff training and management

Team Work

• Communicate effectively with suppliers and team members to ensure delivery excellence
• Respond to clients quickly and provide information on a timely basis
• Asking for help and support when necessary

Your Characteristics :

• Highly organized and detail oriented
• Displays accountability and meets deadlines
• Executes with efficiency and effectiveness
• Embraces change and technology
• Strong organization and project coordination skills
• Detail-oriented with strong analytical and critical thinking skills
• Ability to work in a fast-paced environmen

Your Minimum Experience & Qualifications :

• Degree, Diploma or Certification in related field (CAPM Certified Associate in Project Management is an asset)
• 3+ years relevant experience supporting national programs
• Proven success in a corporate setting working with all levels of management
• Strong written, verbal and presentation skills
• Excellent project coordination references
• Knowledge of MS Office and willingness to learn / improve
• Clean Driver’s Abstract and own a personal vehicle
• You can travel Canada-wide for an average of 10% per year
• Ability to work evenings and weekends for project delivery
• This is a hybrid position in Mississauga, Ontario (Thursdays are in office day for all team members)

Measures Of Success In Your First 12 Months :

National Project Coordination : Successfully support a national marketing program, resulting in successful metrics for the client.

Metrics include on-time delivery, CSI, profitability, and renewal. Provide recommendations and feedback to improve the program.

Improve Project Templates : Review and edit current project templates to implement best practices, including purchase orders, communications, processes, etc

Our / Your Values

We embrace the following four core values in our culture and our work. They are part of who we are and what we do.

• Demand Excellence : Everything we do, big or small, reflects on us, our Company and our clients. We set the bar at the highest levels and inspire those around us to deliver excellence.
• Positive Attitude : It’s easy when it’s easy. We are positive when it’s hard. We are the radiator not the drain. We celebrate the successes and support those around us when the chips are down.

You can count on us to get through the challenges while encouraging others.

Do The Right Thing : A moral compass guides us in our daily lives. We take responsibility, act with integrity and stand up for the little guy.

Trust is the foundation of our relationships.

Always A Solution : We are creative thinkers that are eager to solve problems and find solutions. Inside the box and outside the box, we find answers to get things done.

No is not in our vocabulary. The norms are not for us; challenging the status quo and always asking Is there a better way? .