Document Control Assistant - Toronto, Ont.

This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.

Create, update, and maintain electronic and physical document repositories for engineering documents on each project.

Assign document identification numbers and assist the engineering team with version control.

Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.

Facilitate document retrieval requests from authorised personnel.

Ensure documents are distributed to relevant individuals or departments in a timely manner.

Monitor document access and ensure proper security measures are in place.

Perform regular audits of documents to ensure accuracy and compliance with established procedures.

Identify and report any discrepancies or non-compliance issues to management.

Maintain an organised filing system for both physical and electronic documents.

Ensure documents are archived and disposed of in accordance with retention policies.

Collaborate with various departments to establish document control best practices.

Provide training and guidance to staff on document management procedures.

Assist in the preparation and formatting of documents as needed.

Ensure documents meet internal and industry-specific standards.

Performs other duties as assigned

Complies with all policies and standards

Requirements :

Bachelor Degree and 1-3 years of applicable experience Required or

Applicable years of experience may be substituted for degree requirement.

Previous document management experience required.

Candidates should possess independent problem solving and analysis skills.

Ability to interface with clients and vendors.

High attention to detail, accuracy, and quality required.

Proficient in Microsoft Office including Word, Exel, and Access.

Please send your resume in confidence to [email protected]

Advantages

Monitor document access and ensure proper security measures are in place.

Perform regular audits of documents to ensure accuracy and compliance with established procedures.

Responsibilities

This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.

Create, update, and maintain electronic and physical document repositories for engineering documents on each project.

Assign document identification numbers and assist the engineering team with version control.

Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.

Facilitate document retrieval requests from authorised personnel.

Ensure documents are distributed to relevant individuals or departments in a timely manner.

Monitor document access and ensure proper security measures are in place.

Perform regular audits of documents to ensure accuracy and compliance with established procedures.

Identify and report any discrepancies or non-compliance issues to management.

Maintain an organised filing system for both physical and electronic documents.

Ensure documents are archived and disposed of in accordance with retention policies.

Collaborate with various departments to establish document control best practices.

Provide training and guidance to staff on document management procedures.

Assist in the preparation and formatting of documents as needed.

Ensure documents meet internal and industry-specific standards.

Performs other duties as assigned

Complies with all policies and standards

Requirements :

Bachelor Degree and 1-3 years of applicable experience Required or

Applicable years of experience may be substituted for degree requirement.

Previous document management experience required.

Candidates should possess independent problem solving and analysis skills.

Ability to interface with clients and vendors.

High attention to detail, accuracy, and quality required.

Proficient in Microsoft Office including Word, Exel, and Access.

Please send your resume in confidence to [email protected]

Qualifications

Bachelor Degree and 1-3 years of applicable experience Required or

Applicable years of experience may be substituted for degree requirement.

Previous document management experience required.

Candidates should possess independent problem solving and analysis skills.

Ability to interface with clients and vendors.

High attention to detail, accuracy, and quality required.

Proficient in Microsoft Office including Word, Exel, and Access.

Summary

This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.

Create, update, and maintain electronic and physical document repositories for engineering documents on each project.

Assign document identification numbers and assist the engineering team with version control.

Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.

Facilitate document retrieval requests from authorised personnel.

Ensure documents are distributed to relevant individuals or departments in a timely manner.

Monitor document access and ensure proper security measures are in place.

Perform regular audits of documents to ensure accuracy and compliance with established procedures.

Identify and report any discrepancies or non-compliance issues to management.

Maintain an organised filing system for both physical and electronic documents.

Ensure documents are archived and disposed of in accordance with retention policies.

Collaborate with various departments to establish document control best practices.

Provide training and guidance to staff on document management procedures.

Assist in the preparation and formatting of documents as needed.

Ensure documents meet internal and industry-specific standards.

Performs other duties as assigned

Complies with all policies and standards

Requirements :

Bachelor Degree and 1-3 years of applicable experience Required or

Applicable years of experience may be substituted for degree requirement.

Previous document management experience required.

Candidates should possess independent problem solving and analysis skills.

Ability to interface with clients and vendors.

High attention to detail, accuracy, and quality required.

Proficient in Microsoft Office including Word, Exel, and Access.

Please send your resume in confidence to [email protected]

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.