Senior Executive Assistant

Executive Assistant job opening in Toronto, ON

Our client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join them on a full-time, permanent basis.

In this role, you will use your skills and experience to provide support a busy, driven, Executive with both business and personal assistant tasks.

You must love working within a high energy, fast paced environment and be flexible to any task, big or small while thinking ahead at all times in ways to improve the efficiency of the Executive.

If you consider yourself a strong Executive Assistant with a drive to be a business partner along with initiative and an entrepreneurial spirit, as you develop your career in this Toronto, ON firm, then this may be the opportunity that you have been waiting for!

• Responsibilities for this Executive Assistant job opening in Toronto, ON can include, but are not limited to;
• Heavy calendar management and support of often changing calendar with multiple priorities including internal / external / personal meetings
• Prepare various documents, reports and presentations
• Meeting preparation and set up for various meetings (including Board meetings) including material coordination, meeting itineraries, taking minutes and follow up reports.
• Travel coordination and planning including all logistics such as itineraries, reservations, flights, hotels etc - this can include a mix of business and personal
• Research and reporting for projects and updates
• Track and process expense reports in a timely and meticulous manner
• Provide consultative suggestions to the team based on research and knowledge gained; always keeping the team at top importance
• Assist with office management and facilities related tasks to help keep the flow of the office running smoothly in support of others including back up reception when required.
• Handling confidential and sensitive information; high level of discretion at all times.
• Perform other administrative duties as assigned, such as events planning / coordination etc.
• Skills and experience required for this Executive Assistant job opening in Toronto, ON include;
• At least 5 years of Executive Assistant experience is required; C-Suite support experience a strong asset
• Highest preference to those having come from small to mid-size companies; understanding the versatility within the role in this setting
• Excellent judgment, diplomacy and tact combined with a high level of detail
• Strong MS Office skills, Word, Excel, PowerPoint and Outlook
• Strengths in managing multiple priorities and forward thinking
• Ability to work under minimal supervision and demonstrate initiative
• Career commitment with leadership / mentorship qualities and a customer-centric personality
• Superior interpersonal and communication (written and verbal) skills
• Flexibility to work overtime when needed

This Executive Assistant job opening in Toronto, ON is TTC subway accessible and they are looking to have someone join mid-August ideally so they are active on their search now! Our client offers a positive business culture, a competitive salary (65-75K) with employer paid benefits, annual bonus, pension matching, and opportunity to use your passionate, strong Executive Assistant personality to help the Executive to drive the business forward!

While we appreciate all applications, only those closely matching the requirements will be contacted.