Senior Executive Assistant, President's Office

Meridia Recruitment Solutions
Ontario
69.8K $-87.2K $ / an
Temps plein
Temps partiel

Senior Executive Assistant, President’s Office

Algoma University

Location : Sault Ste. Marie, ON

Department : Office of the President & Vice-Chancellor

Reference # MG-18204

Salary Range : $69,764 - $87,205

About Algoma University

Since its establishment in 1965 as Algoma University College in Sault Ste. Marie, Algoma University has increasingly assumed a national leadership role in supporting the university sector’s response to Truth, Healing and Reconciliation.

Algoma’s Special Mission is guided by the 7 Grandfather Teachings and Honouring Commitments, and is twofold in nature :

a. to be a teaching-oriented university that provides programs in liberal arts and sciences and professional programs, primarily at the undergraduate level, with a focus on the needs of Northern Ontario; and to

b. cultivate cross-cultural learning between Indigenous communities and other communities in keeping with the history of Algoma University and its geographic site.

With campuses located in Sault Ste. Marie, Brampton and Timmins, the tri-campus model that has emerged at Algoma University leverages the unique strengths, opportunities and broader community needs of each geographic location.

Through this model, Algoma provides students with rich experiential learning experiences and research opportunities across liberal arts, sciences, and professional disciplines.

Algoma University is committed to being a welcoming, inclusive, safe, and respectful learning community; one that values the opportunities to learn from and with students, staff, and visitors from all parts of the world.

Currently, Algoma University is home to over 5,000 students representing over 50 different countries, more than 430 full-time and part-time faculty and over 150 support staff and administrative personnel.

Senior Executive Assistant, President’s Office

Reporting to the Managing Director, the Senior Executive Assistant is responsible for providing executive administrative support to the University’s President & Vice-Chancellor, members of the Executive Team that reside in the Office of the President, and for the operational functions of the Office.

The incumbent provides senior-level support to the President and, at times, leads key projects impacting the community. This position acts as the team lead of the unit working closely with the Administrative Assistant(s) working in the President’s Office.

This role is key in fostering a positive and welcoming environment for visitors and guests.

The Senior Executive Assistant must be able to work in rapidly changing circumstances that require flexibility and the ability to work on multiple priority projects.

The incumbent must be able to work independently, exercise judgment, and know when to ask for help. This role is subjected to frequent interruptions requiring frequent re-assessment of priorities and workflows.

The role is an important representative of the university requiring a high level of discretion when dealing with sensitive and confidential matters.

The incumbent must display high standards of diplomacy and professionalism.

Key Responsibilities

  • Direct and manage all tasks associated with the President's daily meetings and email correspondence.
  • Manage and oversee all aspects of the Administrative Assistant’s role, including developing and implementing effective systems / procedures and monitoring performance, professional development, and growth.
  • Use critical thinking and tact to strategically manage / prioritize the complex schedule / calendar and multiple competing and urgent priorities of the President.
  • Plan and coordinate all travel arrangements, conference registrations, itineraries, and all other travel documents, authorizations, claims, and reconciliations as per university policies for the President (and guests, as requested).
  • Reconcile the President's Office’s corporate Visa to ensure the balancing of statement and policy adherence.
  • Support the President prior to, and during, important meetings and events. Seek relevant facts and information by contacting internal and external constituents, analyzing the information, and developing and identifying options and priorities.
  • Assist in the preparation of weekly Senior Executive Team meetings and coordinating meeting attendees, including agenda organization.
  • Providing research, data collection, reporting, and planning in support of various projects as required.
  • Under the leadership of the Managing Director, support strategic priorities and key projects of the President’s Office;

assisting in establishing and / or supporting the development of objectives, determining priorities, developing and managing timelines, liaising with Senior Leadership Team, Directors, external consultants, students, and union groups.

Support the planning and coordination of travel arrangements, conference registrations, itineraries, and all other travel documents, authorizations, claims, and reconciliations as per university policies for Senior Team Members in the President’s Office and the University Chancellor.

Senior Executive Assistant Qualifications

Education and Experience

Post-secondary degree or diploma in the field of Business, and a minimum of three (3) years of related experience providing senior administrative support through various roles that demonstrate responsibility, or an equivalent combination of education and experience, is required.

Knowledge and Skills

  • Demonstrated sound understanding of leadership and people management.
  • Strong understanding and working knowledge of institutional by-laws, policies, procedures, and organizational relationships.
  • Excellent time management, organizational, and problem-solving skills and the ability to work in a complex organization.
  • Excellent interpersonal skills to deal with a myriad of individuals and organizations
  • Solid writing and verbal communication skills.
  • Strong project management and leadership skills.
  • Ability to work independently, and make sound decisions.
  • Experience with, and understanding of, budgeting including development, oversight, and tracking.
  • Strong critical thinking and conflict management skills.
  • Experience working within a complex unionized environment would be considered an asset.
  • Excellent use of technology for collaboration.

How To Apply

Il y a plus de 30 jours
Emplois reliés
Brock University
Saint Catharines, Ontario

Liaise with the Office of the President, Office of the Provost, Office of the Vice-President, Administration and Office of the Vice-President, Research regarding external relations activities to ensure awareness and appropriate coordination;. The Executive Assistant delivers a wide range of confiden...

R.V. Anderson Associates Limited
Toronto, Ontario

RVA is seeking an experienced and highly organized Executive Assistant to support the President and Senior Management Team based in our Toronto office. Executive Assistant to the President / Senior Management Team. The candidate will play a pivotal role in supporting the President, using their excep...

Liberty Mutual Canada
Toronto, Ontario

We’re looking for an Assistant Vice President, Executive Underwriter or a Senior Underwriter to join our growing team! This role will be accountable for underwriting and profitably growing a portfolio of casualty business including P&C Package within the Ontario and Atlantic Region. Liberty Mutu...

IDRC - CRDI
Ottawa, Ontario

Under the direction of the Chief of Staff and Director of Corporate Affairs, as the Executive Assistant to the President, you will play a key role in ensuring the efficient and effective management of the Presidents Office. You will lead forward engagements, planning and the coordination of t...

Adecco Canada
Toronto, Ontario

This Executive Assistant job opening in Toronto, ON is TTC subway accessible and they are looking to have someone join mid-August ideally so they are active on their search now! Our client offers a positive business culture, a competitive salary (65-75K) with employer paid benefits, annual bonus, pe...

Quantum Management Services
Embrun, Ontario

Office Administrator /Executive Assistant. Act as an Office Manager ensuring compliance with rules and managing office supplies inventory. This key position is pivotal in ensuring smooth administrative operations and providing support to senior management in their strategic functions. Manage executi...

LRO Staffing
Ottawa, Ontario

Demonstrated experience working in a senior office before and understanding the functioning and importance associated with the management of such an office - minimum three to five years’ experience providing a full range of executive administrative support in a similar operational environment (inclu...

dentalcorp
Markham, Ontario

We are looking for a Senior Administrative Assistant to join our busy and well-established practice! The successful candidate will have a passion for building strong patient relationships and contributing to the ongoing oral health of their community. ...

Interac Corp.
Toronto, Ontario

As a Senior Executive Assistant to the Group Head, Product & CPO, the day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. A minimum of 10 years as an executive assistant/administrator and/or Business Manager to an executive....

Ontario Teachers'
Toronto, Ontario

Are you an experienced Senior Executive Assistant with a flair for providing administrative support to senior leaders? If so, we are looking for a Senior Executive Assistant within the People & Culture Division to provide support to our dynamic Talent team which includes Talent Acquisition, Diversit...