July 20, 2023
Posting #23-00-002
The MMF seeks to fill numerous full-time Administrative Assistant positions within multiple departments located in Winnipeg, MB .
The Administrative Assistant is responsible for providing administrative support to the Director and team of their respective department.
Job Duties / Competencies :
- Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, and forms;
- Schedule appointments, meetings, travel arrangements and maintain calendar;
- Prepare agenda and information kits for meetings;
- Process and maintain a log of incoming and outgoing correspondence;
- Photocopy, scan and organize documents for distribution, mailing, filing, and faxing;
- Maintain tracking systems and electronic and hard copy filing systems;
- Receive visitors, screen calls, take messages and determine urgency;
- Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested;
- Perform general clerical duties.
Skills and Qualifications :
- Post-secondary education in Business Administration, Administrative Assistant or related field;
- Two years' experience as an Administrative Assistant or similar role;
- Experience preparing correspondence, including reports and letters;
- Experience in a computerized office environment with a proven ability with Microsoft Office;
- Demonstrated ability to create and maintain filing systems and maintain confidential records and files;
- Strong communication and interpersonal skills;
- Strong analytical, problem solving, time management and organizational skills;
- Experience working for a not-for-profit organization, boards and committees is considered an asset;
- Knowledge of Métis culture, MMF programs and services is a definite asset; and,
- Ability to travel, valid Manitoba Driver's license with access to a reliable vehicle.
We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation. Access to an on-site fitness facility as well as an in-house restaurant is available.
Please submit your resume and cover letter, referencing the job posting number. This posting is open until filled.
The MMF requires a satisfactory criminal record check prior to commencement of employment. The MMF will accept existing criminal record checks if dated within 3 months of your start date.
Obtaining this document is not a guarantee of employment.
Preference will be given to qualified Métis applicants and they are encouraged to self-identify on their cover letter. The MMF encourages internal applicants to apply for career opportunities within our Government.
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