This is a hybrid work opportunity based in the Woodbridge, ON office.
Duties and Responsibilities
As a member of our Building Services department, you will be an integral part of our team responsible for providing technical support to our Woodbridge-based office.
Your duties include, but are not limited to :
Internal Support :
- Preparing recurring proposals for condominium reserve fund study updates and unique proposals for engineering services opportunities;
- Assisting with report preparation, meeting minutes, presentation creation, and research activities;
- Responding to requests for proposals from various public and private sector entities across Canada;
- Assisting with proposal writing, assembly, and delivery;
- Tracking project task completion;
- Setting up and following up on electronic filing consistency, timelines, and frequency;
- Ensuring corporate quality processes are followed and identifying where deviations occur;
- Analyzing data for inclusion and presentation to Senior Management and Executives as needed;
- Prioritizing and communicating challenges for task completion both individually and within groups;
- Diarizing and following up on tasks and project milestones;
- Performing other duties as required or needed. External Support :
- Determining consulting needs and re-directing inquiries to appropriate practice area leads or groups;
- Obtaining historical records;
- Maintaining polite and professional communication via phone, email, and mail;
- Ensuring a seamless and positive interaction with clients.
Qualifications
The ideal candidate for this position will be an effective team player, self-motivated, and capable of working with minimal supervision in an environment with competing priorities.
Additional qualifications include :
- Minimum secondary school graduate, with post-secondary education or courses related to Business Administration or similar preferred;
- Excellent organizational and time management skills to respond to changing priorities and handle multiple tasks to support a large number of technical staff and managers;
- Strong customer service orientation with a positive attitude toward client satisfaction;
- Ability to carry out detail-oriented tasks accurately and independently;
- General interest in building construction, operation, and evaluation;
- Highly proficient with MS Word, Outlook, Excel, and PowerPoint.
- Familiarity with Office365, MS Teams, or Deltek is considered an asset;
- Excellent English verbal and written communication skills, with French language skills considered an asset;
- Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team;
- Ability to handle pressure during tight schedules and busy seasons;
- Possession of a valid driver's license and access to a vehicle with valid registration and insurance.
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