General Admin & other support functions M/F

This is a hybrid work opportunity based in the Woodbridge, ON office.

Duties and Responsibilities

As a member of our Building Services department, you will be an integral part of our team responsible for providing technical support to our Woodbridge-based office.

Your duties include, but are not limited to :

Internal Support :

• Preparing recurring proposals for condominium reserve fund study updates and unique proposals for engineering services opportunities;
• Assisting with report preparation, meeting minutes, presentation creation, and research activities;
• Responding to requests for proposals from various public and private sector entities across Canada;
• Assisting with proposal writing, assembly, and delivery;
• Tracking project task completion;
• Setting up and following up on electronic filing consistency, timelines, and frequency;
• Ensuring corporate quality processes are followed and identifying where deviations occur;
• Analyzing data for inclusion and presentation to Senior Management and Executives as needed;
• Prioritizing and communicating challenges for task completion both individually and within groups;
• Diarizing and following up on tasks and project milestones;
• Performing other duties as required or needed. External Support :
• Determining consulting needs and re-directing inquiries to appropriate practice area leads or groups;
• Obtaining historical records;
• Maintaining polite and professional communication via phone, email, and mail;
• Ensuring a seamless and positive interaction with clients.

Qualifications

The ideal candidate for this position will be an effective team player, self-motivated, and capable of working with minimal supervision in an environment with competing priorities.

Additional qualifications include :

• Minimum secondary school graduate, with post-secondary education or courses related to Business Administration or similar preferred;
• Excellent organizational and time management skills to respond to changing priorities and handle multiple tasks to support a large number of technical staff and managers;
• Strong customer service orientation with a positive attitude toward client satisfaction;
• Ability to carry out detail-oriented tasks accurately and independently;
• General interest in building construction, operation, and evaluation;
• Highly proficient with MS Word, Outlook, Excel, and PowerPoint.
• Familiarity with Office365, MS Teams, or Deltek is considered an asset;
• Excellent English verbal and written communication skills, with French language skills considered an asset;
• Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team;
• Ability to handle pressure during tight schedules and busy seasons;
• Possession of a valid driver's license and access to a vehicle with valid registration and insurance.
11 days ago