General Admin & other support functions M/F

General information

Organisation

Egis is an international player active in the consulting, construction engineering and mobility service sectors.

We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.

With operations in countries, Egis places the expertise of its 18, employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.

Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital net zero targets, that's our purpose.

Reference

Position description

Job title

General Admin & other support functions M / F

Contract type

Permanent contract

Business Line specific context

About the Role

As an Engineering Services Coordinator, you will often serve as the first official point-of-contact for new clients and new services for repeat clients.

Your primary responsibilities will involve proposal preparation and internal record keeping. Utilizing our successful, template-driven approach, you will be tasked with crafting proposals that effectively address the needs and requirements of various entities across Canada.

You will need to read and digest requests for proposals (RFPs) from a diverse range of sources and assist managers in responding accurately, thoroughly, and coherently.

This role requires a high level of attention to detail, strong organizational skills, and the ability to work under tight deadlines.

Your work will vary from quick confirmations of standard service deliveries to days of meticulous preparation, editing, and managing addenda.

The ideal candidate will approach these challenges with enthusiasm and professionalism, ensuring our responses consistently reflect our high standards of service and commitment to excellence.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.

Job description

This is a hybrid work opportunity based in the Woodbridge, ON office.

Duties and Responsibilities

As a member of our Building Services department, you will be an integral part of our team responsible for providing technical support to our Woodbridge-based office.

Your duties include, but are not limited to :

Internal Support :

• Preparing recurring proposals for condominium reserve fund study updates and unique proposals for engineering services opportunities;
• Assisting with report preparation, meeting minutes, presentation creation, and research activities;
• Responding to requests for proposals from various public and private sector entities across Canada;
• Assisting with proposal writing, assembly, and delivery;
• Tracking project task completion;
• Setting up and following up on electronic filing consistency, timelines, and frequency;
• Ensuring corporate quality processes are followed and identifying where deviations occur;
• Analyzing data for inclusion and presentation to Senior Management and Executives as needed;
• Prioritizing and communicating challenges for task completion both individually and within groups;
• Diarizing and following up on tasks and project milestones;
• Performing other duties as required or needed. External Support :
• Determining consulting needs and re-directing inquiries to appropriate practice area leads or groups;
• Obtaining historical records;
• Maintaining polite and professional communication via phone, email, and mail;
• Ensuring a seamless and positive interaction with clients.

Profile

Qualifications

The ideal candidate for this position will be an effective team player, self-motivated, and capable of working with minimal supervision in an environment with competing priorities.

Additional qualifications include :

• Minimum secondary school graduate, with post-secondary education or courses related to Business Administration or similar preferred;
• Excellent organizational and time management skills to respond to changing priorities and handle multiple tasks to support a large number of technical staff and managers;
• Strong customer service orientation with a positive attitude toward client satisfaction;
• Ability to carry out detail-oriented tasks accurately and independently;
• General interest in building construction, operation, and evaluation;
• Highly proficient with MS Word, Outlook, Excel, and PowerPoint.
• Familiarity with Office, MS Teams, or Deltek is considered an asset;
• Excellent English verbal and written communication skills, with French language skills considered an asset;
• Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team;
• Ability to handle pressure during tight schedules and busy seasons;
• Possession of a valid driver's license and access to a vehicle with valid registration and insurance.

Position location

Job location

America / Carribean, Canada

City

Woodbridge, ON

Candidate criteria

Minimum level of education required

3-Diploma of Higher Education / Associates Degree / BTEC Higher National Diploma

Minimum level of experience required

2-5 years