Administrative Assistant - Real Estate
Job Description
About the role :
A career in a professional assistant role in the Real Estate industry will provide you with an opportunity to learn, critically analyze and actively assist in improving existing / future business models / practices.
The models / practices our team uses aim at identifying, cultivating and nurturing past, present, future client relationships, while increasing efficiency to help streamline day-to-day business operations.
Our team's main objective is to offer our past / present / future clients an unmatched level of service, value, knowledge and experience.
Ideal candidates will be results-driven and will assist the team in achieving clear goals & annual objectives.
What You'll Create and Do :
At the Assistant level, you'll be responsible for helping to solve complex business issues from strategy to execution. The assistant skills and responsibilities for this level include but are not limited to :
- Administrative management throughout both buyer and seller transactions
- Complete and maintain real estate forms and documentation
- Communicating / coordinating with vendors & all real estate-related partners / businesses
- Coordinating photography / videography / staging / print materials
- Paperwork and associated deals management
- Maintaining team leader’s calendars & scheduling meetings / calls with clients
- Management and critical analysis of marketing / advertising
- Blog and creative content development
- Compiling / reviewing / calculating / managing reports / data and interpreting what information team needs to act on
- Maintain all social platforms and creative content development
- Create and prepare all marketing material digital and print form
- Maintain a positive team environment with collaboration being key
- Grow brand through community and online platforms
- Create and execute lead generation sources
- Grow efficiency of existing processes and procedures
- Actively pursue strategic and operational objectives
- Schedule and perform training and onboarding
- Maintain office organization and supplies
- Pick up and deliver various items
- Other duties as required
What You'll Bring to This Role :
- Ability to fluently communicate in English
- All around proactive and positive attitude
- Ability to troubleshoot independently and find solutions
- Knowledge of social media and blogging best practices
- An interest in working within a digital world with particular attention to technology trends, an openness to learning new tools, procedures and adapting how you work
- A demonstrated commitment to offering value to our clients and providing a truly memorable and high level of customer service that will keep our clients returning for years to come
- Relevant experience in customer service, administration or applicable transferable skills
- Computer knowledge in Microsoft Office Suite : OneDrive, Excel, PowerPoint
- Canva
- Extensive Experience working in RAHB Matrix, TREB Stratus, Webforms, E-signing Platforms,
- Excellent time management, organization, task prioritization & problem-solving skills
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