Executive Assistant - Partner Assistant

Executive Assistant Partner Assistant Toronto Fulltime In-office

Are you an experienced professional with a passion for providing unparalleled support to high-level executives? Are you adept at juggling multiple priorities and keeping busy schedules running smoothly?

If so, we have an exciting opportunity for you to become an integral part of a great organization.

We are seeking an experienced Executive Assistant to support one of our busy partners in their practice. In this role, you will play a critical role in ensuring the partner remains organized, on track, and able to focus on delivering exceptional client service.

Key Responsibilities :

• Calendar Mastery : Manage the partner's calendar with precision, scheduling and prioritizing meetings, appointments, and commitments to maximize efficiency and productivity.
• Travel Coordination : Handle all aspects of travel planning and logistics, including booking flights, accommodations, ground transportation, and preparing detailed itineraries, ensuring smooth and hassle-free travel experiences.
• Client Service Support : Serve as a liaison between the partner and clients, responding to inquiries, scheduling meetings, and providing exceptional service to maintain strong client relationships.
• Meeting Management : Prepare meeting materials, agendas, and presentations, coordinate meeting logistics, and ensure follow-up on action items, facilitating seamless and productive meetings.
• Administrative Support : Provide comprehensive administrative support, including managing correspondence, drafting communications, expense reporting, and other ad hoc tasks as needed.

Qualifications :

• 5+ Years of Executive Assistant Experience : Proven track record of providing high-level support to C-suite executives or partners in a fast-paced, professional environment.
• Exceptional Organizational Skills : Ability to prioritize tasks, manage competing demands, and maintain attention to detail while meeting tight deadlines.
• Excellent Communication Skills : Clear and professional communication skills, both verbal and written, with the ability to interact effectively with internal and external stakeholders.
• Tech-Savvy : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.

Experience with calendar management systems and travel booking platforms is a plus.

Discretion and Confidentiality : Demonstrated ability to handle sensitive information with discretion and maintain confidentiality at all times.

Why Join Us :

As an Executive Assistant at our firm, you will have the opportunity to work closely with a respected partner and play a pivotal role in their success.

You will be part of a collaborative and supportive team environment where your contributions are valued and recognized.

This is a full-time position requiring 5 days in the office and 40 hours per week. If you are a proactive, detail-oriented professional with a passion for supporting executives and thrive in a fast-paced environment, we want to hear from you! In return you will be treated with the utmost respect, offered an incredible base up to $90K, bonus and immediate benefits.

Full onboarding and training provided.

Interested candidates are asked to send their resume to Maxine Crocker at [email protected]