Document Management Specialist

Job Description

Job Description

HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada.

HTS has a vibrant look and brand promise one that reflects our company-wide commitment to ensure the individual success of all those involved in a project’s HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users.

HTS prides itself on its commitment to providing its employees with a flexible and accommodating work environment. We prioritize the well-being of our employees and are committed to creating a work environment where everyone can thrive.

Responsibilities :

• Create and organize engineering and estimating documents for digital collaboration using Bluebeam Revu, including indexing, and integrating addenda.
• Collaborate with the DMS team to support the document needs of project management and sales teams, processing bid invitations and completing document preparation requests.
• Ensure information quality, integrity, and reliability by adhering to established best practices and processes.
• Test Bluebeam Revu to identify bugs and streamline workflows for enhanced efficiency.
• Manage maintenance of Bluebeam Revu studio sessions, including archiving sessions for completed jobs and weeding out sessions for inactive or irrelevant projects.
• Provide technical support for Bluebeam Revu software, addressing user inquiries, assisting with customizations, and resolving technical issues promptly.

Qualifications / Skills :

Demonstrated Proficiency in Library Science or Archival Studies :

University Degree in Library Science or Master of Archives (or suitable equivalent) is required.

Technological Skills :

• Proficient with Office 365 Suite.
• Hands-on experience with ERP and CRM systems is preferred.

Digital Systems and Web Resources Development :

• Experience in building digital systems and web resources for Archives, including
• online databases, online forms, and library catalogues.

Archival and Records Management Knowledge :

• Extensive working knowledge of archival and records management principles and
• best practices, including digital records preservation, digital record keeping, and
• traditional record keeping systems.

Digital Preservation Expertise :

Excellent knowledge of the technical requirements for digital preservation, including hardware, software, metadata schema, and file formats.

Collaborative Skills :

Demonstrated ability to work collaboratively as an influential team member.

Adaptability and Flexibility :

Ability to be flexible and adapt to changing job priorities.

Strong Team Player :

Proven track record of effectively working within a team environment, contributing positively to group dynamics and achieving collective goals.

We Offer

• Competitive wages
• Opportunity to grow within the company.
• Training
• Employee recognition awards

Top benefits or perks :

As a member of HTS Engineering, you’ll enjoy :

• Company events
• Incentive trips (meeting yearly sales targets)
• Comprehensive benefits package, including health, vision, EAP, and dental insurance.
• Paid time off
• On site parking

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, HTS Engineering is an equal opportunity employer.

We are committed to a workplace of diversity and inclusion. HTS encourages applications from all candidates that represent the full range of communities across Canada.

All qualified applicants will be considered for employment without discrimination on the basis of race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law.

Accommodations are available upon request, for all aspects of the recruiting process and thereafter.