Réceptionniste (français et anglais) / Receptionist (French & English)

Key Responsibilities

• Manage telephone calls and messages.
• Greet clients, bailiffs, court messengers and other visitors.
• Manage the reservation of conference and videoconference rooms; ensure that the calendar is up to date daily.
• Prepare conference rooms for meetings, including the preparation of coffee, refreshments and meals as needed; clean the rooms after meetings.
• Replenish the conference room with supplies.
• Ensure the general cleanliness of the reception area, kitchens (17th and 18th), visitor's washroom and conference rooms.
• Maintenance of the coffee machine and its accessories : cleaning, adding coffee and other products and ensure the machine functions properly.
• Manage the dishwashers daily and ensure that the coffee station and kitchen supplies are replenished.
• Maintain an up-to-date inventory of coffee, tea, milk and other beverages for meetings, as well as cleaning products, and place orders as needed.
• Distribution of taxi vouchers.
• Responsible for shipping and receiving, including messenger and delivery services.
• Follow up of certain incoming and outgoing cheques and communicate with assistants, as needed.
• Update the telephone list and the list of emergency contacts.
• Assist with the management of requests for service, stamps, and court filings.

Essential Skills & Experience

• Post-secondary diploma or academic training deemed equivalent.
• Minimum 1-3 years' prior relevant experience.
• Bilingualism (French / English), spoken and written, at a highly functional / fluent level.
• Ability to communicate and interact effectively with clients and at all organizational levels of the firm.
• Skilled at using various office software and aptitude to learn new technology tools.
• Good organizational skills, attention to detail and thoroughness in work performed.
• Tact, discretion, and ability to exercise good judgement.
• Ability to work as part of a team as well as independently.
• Professional behavior at all times required.
• Comfortable performing a high variety of tasks including multi-tasking.
• Flexibility and versatility in adapting to new duties.

The Firm

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely : insurance, transport, construction, energy, trade and commodities.

It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world.

Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment.

The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

Our Values

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We :

• Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
• Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
• Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
• Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas :

• Technical Excellence
• People and Team
• Client / Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness
Il y a 14 jours