Legal Assistant, Corporate Services

Who We Are

Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2023.

Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg And an office in the professional and retail district known as Taza ( / Ta-Zah / ) on Tsuut’ina lands.

Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

Your Role

The successful candidate will independently manage the daily activities of up to five (5) legal professionals in the Corporate Services team.

The role has a dual reporting relationship with the legal professionals in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position.

At Fasken, success means :

• Having a strong client service approach you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively you are a self starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilize new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities

• Handling all administrative duties such as email and calendar management, drafting letters, coordinating meetings, processing invoices and expenses, among others
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
• Preparing initial drafts of routine documents based on precedents, instructions, revisions, comparisons, track changes, and database entry, under the supervision of a legal professional
• Entering basic corporate data in corporate services database
• Ensuring all physical and electronic filing is organized and updated on a regular basis
• Delegating tasks to, and coordinating with, other administrative departments
• Providing backup coverage in the absence of other assistants
• Other projects and duties, as assigned

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Law Clerk program
• 1-2 years’ working experience (large firm experience) in Corporate Services is preferred
• In-depth understanding of business and legal terminology
• Strong technical skills using Microsoft Office 365
• Experience working with Elite 3E, Intapp, iManage, Case Centre, JSO portal, and DocuSign considered an asset

Why Work With Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth.

Our benefits include :

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day 1)
• Short term and long term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome.

Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive.

Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.