Junior Legal Administrative Assistant - Litigation

Hammerco Lawyers is a widely recognized B.C. law firm who has been selected as one of Canada’s top employers and voted best law firm to work for in Vancouver.

Our talented, diverse team of legal professionals lead with a client focused mind and a collaborative spirit. We lean on our collective strengths and work together to deliver powerful legal solutions to our clients.

We pride ourselves on being results driven and innovative, with the goal of improving 1% everyday in the way we operate.

We offer our team lots of flexibility with our hybrid work model. We recognize that we all have lives outside of work and we want you to succeed in your work and personal life.

Our flexible office space was designed to allow our team to pick and choose their office or desk space when they do come into the office.

We offer a state-of-the-art experience with sit stand desks, a stocked kitchen with snacks and beverages, and a roof top patio for summer hangouts.

We combine our top-notch legal skills with true passion for what we do.Who you areOur team is looking for a Jr. Legal Administrative Assistant that provides support to lawyers in various areas and stages of litigation matters, in the delivery of Powerful Legal Solutions to the firm’s clients.

ResponsibilitiesSet and meet annual goals and targets.Prepare, edit, format, proofread, and file legal documents, correspondence from dictation, instructions, handwritten and precedents.

Manage calendars, schedules, appointments, and deadlines for lawyers.Maintaining bring forward or tracking system for limitation and follow-up dates.

Communicate with clients, courts, opposing counsel, adjusters, and other parties in a professional and courteous manner.Scheduling trials, trial management conferences, case plan conferences, examinations for discovery, registrar hearings (estate litigation specific), and mediations.

Land Title, Wills and Probate searches (estate litigation specific).Part VII funding requests and reimbursements (personal injury specific).

Special Damages (personal injury specific).Scheduling medical appointments, including preparing letters of instruction, and organizing records for experts.

Serving expert reports.Reminding clients of scheduled dates.Scheduling client update meetings.Open, organize and maintain files, records, and reports.

Paying invoices.Depositing cheques.Scanning / photocopying documents.Prepare retainer agreements.Handle incoming and outgoing mail, courier, fax and emails.

Records requests and document production.Reviewing, revising, sending monthly invoices to clients.Following up with payment of invoices (hourly files).

Assist with Trial and Mediation preparation.Calling the Registry to secure Trial dates.Scheduling Court Hearings.Vacation coverage.

Overflow support for intake calls.Perform other administrative tasks as assigned by lawyers.Skills :