Client and Events Coordinator

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.

S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.

Osler is a dynamic and exciting place to begin a career or carve out a new path.

Osler is hiring a Client Events Coordinator to join our Toronto Client Development & Marketing Team. We are looking for an energetic, meticulously detail-oriented team player to join our fast-paced Events Team.

This role reports to the Manager, Client Events and provides support in the planning and delivery of exceptional client experiences.

Major Responsibilities

• Provide support to the events team including assistance with the planning and execution of webinars, in-person events and client social events.
• Coordinate client social events and entertainment opportunities, including searching and sourcing of new venues, restaurants, trends etc.
• Provide support to events related to firm sponsorships and conferences including organizing firm attendance as sponsored events.
• Provide day-of onsite assistance for all in-person events including social events.
• Manage the event calendar and event intake forms and checklists, prepare post-event reporting and ROI analysis.
• Utilize Osler event technology to create and send invitations, reminders and to track RSVPs.
• Coordinate the drafting of invitations and the creation of targeted mailing lists.
• Oversee the production of event collateral such as nametags, signage, PPT, handouts, brochures etc.
• Coordinate the firm’s client gifting program, including regularly sourcing new and interesting products.
• Manage event-related email boxes to ensure that requests are answered in a timely manner

Position Requirements

Education and Experience

This position requires a relevant university degree or college diploma, plus two years relevant work experience in planning and executing events.

An equivalent combination of education, training and experience may be acceptable. Experience in a professional services environment is an asset.

Knowledge and Skills

• Event coordination experience (preferably in a corporate environment) with an understanding of event planning and management principles, methods, and techniques.
• Experience with event-related technology including Salesforce, ON24, Zoom, HubSpot desired.
• Proficient with MS Office, including Word, Excel, Outlook, and PowerPoint.
• Strong customer-service orientation.
• Ability to take ownership of projects, as well as multi-tasking multiple concurrent events.
• Superior accuracy, attention to detail, creativity, time-management, and organizational skills.
• Excellent written and oral communication skills
• Creative flair and interest in creating new client events and experiences.
• Bilingual (English / French) considered a strong asset.
• Some overtime is required (executing evening social events)

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies.

Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures.

Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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