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Project Administrator
Project AdministratorRaymond EMC Enclosures Ltd. • Ottawa, ON, CA
Project Administrator

Project Administrator

Raymond EMC Enclosures Ltd. • Ottawa, ON, CA
16 days ago
Job type
  • Full-time
Job description

WHO WE ARE :

Raymond EMC Enclosures Ltd. designs, manufactures, installs, and tests RF Shielded Enclosures, Anechoic Chambers, and RF Shielded Components for high-tech, medical, and government facilities. We pride ourselves on being an industry leader in product quality, performance, and innovation while providing unmatched client care and product support throughout the design, fabrication, and installation process.

At Raymond EMC, our people are at the heart of everything we do. We're always looking for exceptional individuals who not only possess the necessary skills for the job, but who also share our team’s passion for a great company culture, personal / career growth, and a commitment to excellence in everything we do. We take pride in delivering unmatched service and high-quality solutions to our clients, and we believe that starts with hiring and supporting the right people!

POSITION OVERVIEW :

  • Position Type : Full-time, In Office
  • Location : 400-1430 Blair Towers Place, Ottawa ON
  • Compensation Starting at : $57,500 / year based on experience
  • Security Clearance Requirements : Due to the nature of our work, all employees must be able to obtain a clearance with the Government of Canada. For this position, you will be required to obtain a Level 2 - Secret clearance which requires a minimum of 10 years residency in Canada.

The Project Administrator is responsible for providing comprehensive administrative support to the Project Management Office (PMO), ensuring smooth operations and effective communication among project teams and stakeholders. This role involves coordinating schedules, preparing documentation, assisting with budget tracking, and maintaining project records. The Project Administrator plays a key role in supporting project delivery by facilitating processes, monitoring progress, and contributing to the overall success of PMO initiatives.

BENEFITS :

  • Comprehensive medical, dental, and vision coverage
  • Paid vacation and sick leave
  • Competitive salary with performance-based reviews
  • RRSP Matching Program to support your long-term financial goals
  • Flexible work schedule with adjustable start and end times
  • Career development support, including training and growth opportunities
  • Employee Assistance Program (EAP) for personal and professional well-being
  • On-site gym and café for your convenience and wellness
  • Convenient location near public transit and a wide range of nearby amenities
  • Regular team-building events and a fun, inclusive company culture
  • REQUIREMENTS :

  • Legally entitled to work in Canada.
  • Willingness to undergo a criminal background check.
  • Ability to obtain a Level 2 (Secret) Government of Canada Security Clearance (This requires a minimum of 10 years residency in Canada).
  • Post-secondary education in a relevant field such as business administration, project management, or a related discipline.
  • At least three years of experience in an administrative position, demonstrating strong organizational and time management skills.
  • Equivalent combinations of education and experience may also be considered.
  • Extensive knowledge of the Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint, is required to effectively manage documents, schedules, and communication.
  • NICE TO HAVE :

  • Proficiency in both English and French.
  • Demonstrated experience supporting project coordination, administration, or related functions within a project management team or similar environment.
  • Previous experience working with cross-functional teams and managing multiple priorities.
  • Familiarity with leveraging artificial intelligence for streamlining tasks and enhancing productivity.
  • Experience in using AI tools and technologies to automate workflow processes is highly valued.
  • DUTIES AND RESPONSIBILITIES :

  • Coordinate and schedule meetings, appointments, and project-related events, ensuring all stakeholders are informed and prepared.
  • Prepare, format, and distribute project documentation such as reports, meeting minutes, and presentation materials.
  • Assist in tracking project budgets and expenditures, ensuring accurate records are maintained and discrepancies are promptly addressed.
  • Maintain organized project files and records, both electronic and hard copy, to ensure accessibility and compliance with company standards.
  • Support project teams by facilitating effective communication between internal and external stakeholders.
  • Monitor project timelines and deliverables, providing regular updates to the PMO Lead and project managers.
  • Contribute to the development and improvement of PMO processes and procedures.
  • Perform other administrative duties as assigned to support the efficient delivery of projects.
  • Coordinate small part order projects by liaising with internal team members, vendors and client.
  • Track delivery schedules and ensure prompt procurement of required materials for ongoing project activities.
  • Oversee maintenance coordination by scheduling service appointments.
  • Communicate with maintenance teams to verify completion of maintenance tasks and support project continuity.
  • Join Us!

    At Raymond EMC, we’re more than just a workplace — we’re a team driven by a shared commitment to delivering superior products and outstanding service. Our dedication to excellence has earned us long-standing relationships with our customers, and we’re looking for someone who shares that same passion.

    We believe that our success is built on strong values that guide everything we do :

    Excellence :

    We take pride in our work and strive to be the best, going above and beyond for our clients, our team, and our partners every day.

    Adaptability :

    We listen, observe, and understand, developing thoughtful solutions that address real challenges.

    Integrity :

    Uncompromisingly adhering to the ethical and moral principles that build relationships on a foundation of trust.

    Fun :

    Experiencing the rewards of working in a culture that enjoys challenges and achieving excellence.

    Raymond EMC welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

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