Payroll & Benefits Administrator

Posting Details

Job Details

Description

Reports to : Manager, Payroll & Employee Benefits

Purpose : To ensure all benefits such as group insurance, optional life insurance, pension and / or GRSP contributions and coverage, are correct, every month for each employee.

To process employee claims, weekly payrolls as assigned.

Planning : Weekly : Process payroll, all claims are submitted.

Monthly : Premiums for group insurance, GRSP and pension plans are remitted on time.

Yearly : Each employees benefits information is correct and up to date and reported correctly on T4's and TP4's.

Scope of Authority : All matters pertaining to employee benefits, the processing of employee claims and payment of premiums

What you will be doing :

• Process weekly payrolls as assigned.
• Issue illness advisory forms to payroll administrators advising of absences over 7 days so that an ROE may be issued to the employee.
• Check and process weekly indemnity. Complete the employers portion and submit to insurance carrier promptly for payment.
• Check daily email of W.I payments issued for accuracy. Follow up on any discrepancies in claims by contacting the insurance carrier and / or employees etc
• Once employee has returned to work, inform insurance company and file copies of claims, cheques and all other correspondence in employees benefit file.
• Work with WSIB coordinator, ERC and plant to establish modified work for returning disability claimants if necessary.
• Issue benefits termination letters to employees who have absent due to illness or injury in accordance with union contract(s) and / or company policy four weeks prior to effective date.

Only Applicable locations)

• Set up and maintain benefit coverage in the appropriate division, update changes and remove terminated employees.
• Update Groupnet system with applicable changes.
• Prepare monthly premium statement and requisition cheques after benefit print out has been balanced.
• Update insurance bank account reconciliation spreadsheet.
• Issue internet access information to new employee once coverage is in force.
• Reconcile paid insurance premiums with amounts showing in payroll register, provide breakdown of differences for journal entries.
• Import hours from report writer to spreadsheet to calculate the monthly pension / GRSP contributions for all eligible employees.

Add or subtract hours depending on entitlement and maximums established in union contracts (ie, 1800 hours max / year, average monthly hours worked) and requisition cheque.

• Reconcile paid RSP contributions with amounts showing in payroll register, provide breakdown of differences for journal entries.
• Process pension / RSP information for retiring and terminating employees and forward to providers. Update Sun Life portal with status changes once final contributions have been uploaded.
• Upload taxable benefit arrears.
• Provide notification to providers and payroll administrators of date and taxable benefit amounts when employee becomes vested. Code 37.
• Deal with inquiries and correspondence in a prompt and accurate manner.
• Keep scanning, filing up to date and maintain all employee files.
• Train and assist as payroll administrators as required.
• Import, balance, and distribute cost reports weekly as required.
• Other duties as assigned.

Atlantic Packaging is dedicated to fostering an inclusive environment where all colleagues and customers feel valued and supported.

We are committed to developing our team to reflect the diversity of our communities in which we live and work and seek applicants with a wide range of abilities.

If you require accommodation, please contact

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