Receptionist / Administrator

Ref ID : 05090-0012434657

Classification : Receptionist

Compensation : DOE

Robert Half’s client, a global consultancy firm has an opening for a Bilingual Receptionist / Administrator (French) to coordinate the day-to-day facilities and operations of their Toronto and Montreal hub.

The Bilingual Receptionist / Administrator (French) is a full-time role with a hybrid model of 2 days a week in-office.

As the Bilingual Receptionist / Administrator (French), you will be responsible for the following :

• Manage the front of the Toronto office and receive and welcome all visiting clients and vendors
• Ensure all conference rooms and common areas are in order during business hours and
• straighten up after each meeting.
• Manage the videoconferencing and conference room needs for the office, including
• managing the schedule for VC / conference rooms and external facilities, planning and
• executing test calls, ensuring the VC is connected at time of meeting.
• Open and close reception and office common areas when in the office.
• Ensure seamless operation of office equipment as well as maintenance.
• Coordinate and liaise with vendors including caterers, snack and beverage vendors,
• building maintenance personnel, security personnel, etc.
• Monitor staff birthdays and anniversaries.
• Support and facilitate shipping and receiving of all incoming and outgoing packages,
• parcels, and communications.
• Manage daily office calendar alerting the office of any visitors, scheduled meetings,
• individuals out of office, etc.
• Receive, screen, and route all telephone calls that come through the main switchboard
• which may include cold calls and / or job seekers.
• Retrieve main mailbox voicemail and main office e-mail and direct accordingly.

Job Requirements :

• Strong communicator in both English and French
• Post-secondary education preferred
• Demonstrated proficiency in Microsoft Suite (Outlook, Teams, Word, PowerPoint, Excel)
• One year of experience in administrative function preferred
• Organized multi-tasker : able to manage multiple projects with set deadlines
• Ability to interact professionally with executive stakeholders and colleagues alike.

Total Rewards :

• Competitive base salary
• Hybrid work model, 50% in office / 50% remote
• Annual RRSP employer contribution
• Performance bonus plan
• Comprehensive Health Plan medical, dental, vision, life insurance, long-term disability
• Employee Assistant program (EAP)
• Employee wellness program
• Personal Time Off paid vacation, sick time, personal days

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We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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