Office Administrator / Receptionist / Executive Assistant - FUTURE OPPORTUNITIES

Are you experienced as an Administrative Assistant, Receptionist, Office Coordinator, Office Manager, or Executive Assistant? Are you looking to work in Downtown Toronto and eager to explore exciting new employment opportunities in 2025?

If the answer is YES, we want to hear from you!

How to Apply :

Apply directly to this posting with a copy of your most recent resume to join our talent pool.

Alternatively, please email your resume to our Talent Manager, Niloo, at [email protected]. In your email, briefly share your skills, experience, and the types of positions you are interested in.

Please note :

Our contract opportunities vary in duration and pay rate.

All roles are located in Downtown Toronto.

You must be available to start immediately or within one week of your interview.

We look forward to connecting with talented professionals like you and helping you find your next great opportunity!

Advantages

• Hear about new employment opportunities (contract, temporary )
• Chat with recruiters who can connect you to top employers
• Gain market insight
• Tips on how to leverage your skills in the current market

Responsibilities

Responsibilities vary based on the position but some examples are as follows :

• Manage telephone system and handle all incoming and outgoing calls and emails
• Act as the first point of contact for external clients and internal departments
• Calendar management and scheduling
• Appointment booking
• Handle travel arrangements
• Administrative Support
• Meeting preparation
• Recording meeting minutes
• Invoicing and expense reports
• Database management (electronic and paper)
• Data entry
• And more!

Qualifications

• 2+ Years of Office Experience : Proven experience in office administration roles such as Receptionist, Office Coordinator, Office Manager, Administrative Assistant, or Executive Assistant, demonstrating the ability to manage day-to-day operations in a dynamic office environment efficiently.
• Excellent Communication Skills : Strong written and verbal communication abilities, including drafting professional correspondence, coordinating with team members, and handling client or customer inquiries with clarity and professionalism.
• Proficiency in Microsoft Office : Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), including creating reports, managing spreadsheets, and handling scheduling and email correspondence.

Organizational Excellence : Ability to prioritize tasks, manage multiple deadlines, and maintain a well-organized and productive workspace.

• Friendly and Professional Demeanor : Approachable, courteous, and professional in all interactions, fostering positive relationships with colleagues, clients, and stakeholders.
• Adaptability to Work Environment : Flexible to work in hybrid or entirely onsite roles, depending on the opportunity, demonstrating a commitment to meeting organizational needs.

Additional Responsibilities :

• Manage calendars and schedule meetings for executives or teams, ensuring seamless coordination.
• Handling travel arrangements, expense reports, and other administrative tasks to support team efficiency.
• Acting as the first point of contact for visitors and phone inquiries, providing a warm and professional welcome.
• Maintain office supplies inventory and coordinate with vendors for procurement and service needs.
• Supporting event planning and execution, such as meetings, team-building activities, or client events.
• Preparing detailed reports, presentations, and correspondence on behalf of the team or executives.
• Ensuring compliance with office policies and procedures while maintaining confidentiality in all sensitive matters.
• Collaborating with internal departments to support cross-functional projects and initiatives.

Summary

If you are interested in joining our talent pool to hear more about new opportunities in Downtown Toronto , please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.