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Program Coordinator
Program CoordinatorOttawa Safety Council • Ottawa, ON, CA
Program Coordinator

Program Coordinator

Ottawa Safety Council • Ottawa, ON, CA
1 day ago
Job type
  • Part-time
Job description

POSITION OVERVIEW

The Ottawa Safety Council (OSC) is seeking a dedicated and community minded professional to join our team as a Program Coordinator (current vacancy). In this dynamic role, our Program Coordinator provides logistical and administrative support to ensure the smooth delivery of organizational programs. The role coordinates scheduling and staff onboarding for a large team of part-time field staff, manages time-off requests and vacancies, and serves as a primary point of contact for staff inquiries.

REPORTS TO

Program Manager

SALARY RANGE

$45,000 - $50,000

MISSION, VISION, AND VALUES

The mission of the OSC is to deliver best-in-class road safe services, education, training and awareness throughout our communities. The vision of the OSC is to guide communities towards safe roads, no matter how travelled. The OSC’s values are rooted in :

  • Integrity, honesty and professionalism
  • Sustainable programs and organizational goals that promotes wellness and safety.
  • Road safety through prevention and education
  • Collaboration and empowerment through community engagement

COMPETENCIES

  • Customer Focus
  • Communication
  • Ability to Cope with Stress and work in a fast-paced environment
  • Problem Solving
  • Accountability, dependability, and detail-oriented
  • Ethics and Integrity

    • DIVERSITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY

    The OSC is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diversity of the residents that we serve. We encourage candidates of diverse backgrounds and abilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process.

    DUTIES AND RESPONSIBILITIES

  • Leads the logistical scheduling of field staff (approx. 300 part-time workers) : receiving, tracking, and filling leave requests, including last minute / same day time off requests, longer term leave and vacated positions.
  • Assists the Program Manager with logistical aspects of programs, such as meetings, seminars, workshops, special projects, and events.
  • Triages and responds to telephone, e-mail, and in-person inquiries from field staff.
  • Assists with site visits as necessary.
  • Tracks, prepares, and submits reports regarding vacancies, time and attendance.
  • Supports retention and recruitment activities as needed.
  • Provides administrative program support.
  • Promptly reports any potentially dangerous situations to the Program Manager.
  • Provides guidance relative to compliance with policies and safety regulations and practices of the OSC.
  • Supports school programming (WalkSafe and RS4K) activities as needed.

    • POSITION REQUIREMENTS

  • Availability to work Monday to Friday, from 6 : 30am - 2 : 30pm and 9 : 00am – 5 : 00pm. Availability to work occasional weekends (3-5 times per year). Though the OSC has WFH flexibility, staff could be required to work from the office at anytime.
  • Police Records Check (PRC) with the Vulnerable Sector – PRC can be completed during the application process. Costs associated with the PRC will be reimbursed by the OSC after three (3) months of employment. Employment offer conditional upon a valid PRC.
  • English proficiency is required, other languages an asset.
  • Driver’s license and access to a vehicle – required.
  • Post-secondary education in office administration, human resources, customer service, and / or hospitality would be an asset.
  • Experience with providing educational presentations.
  • Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal skills.
  • Local travel will be required.
  • Works well with others and takes direction and criticism in a positive manner.
  • Highly effective project management, prioritization, multi-tasking, and time management skills to meet deadlines.
  • Maintain a calm and professional demeanor at all times.
  • Politically and culturally sensitive.
  • Knowledge of scheduling, time and attendance tracking software an asset.
  • Knowledge of client management / database management software an asset.
  • Knowledge of program strategy, development, implementation, management and evaluation an asset.
  • Experience working in a call center or customer service focused environment.
  • WordPress, Adobe Illustrator, and Canva an asset.

    • WORK CONDITIONS

  • Able to occasionally lift items as heavy at 50 lbs.
  • Manual dexterity required to use desktop computer and peripherals.
  • Local travel is required occasionally.
  • Will require occasional weekend or evening work.

    • #J-18808-Ljbffr

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    Program Coordinator • Ottawa, ON, CA

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