Administrative Assistant Projects

• Be the industry leading design engineering firm.
• Be easy to work with.
• Be the choice employer.

• Monitoring the shared inbox for all incoming and outgoing administrative needs.
• Completing all typing and proofreading requirements for project documentation leaving the organization. This includes a large variety of document preparation such as letters addendums CCOs proposals field observation reports cost estimates minutes site instructions and other miscellaneous reports.
• Scanning sending and filing of emails as well as other documentation.
• Updating project control Excel spreadsheet; (Blue Sheets).
• Searching document project information from files as needed to provide contact information for subcontractor and clients.

• Business administration certification or diploma considered an asset.
• Excellent interpersonal skills with the ability to work well with others.
• Strong organizational and time management skills with ability to prioritize work to meet tight deadlines.
• Excellent attention to detail with the ability to maintain a high level of accuracy.
• Strong ability to anticipate needs take initiative and work independently.
• Ability to maintain confidentiality.
• Written communication skills to draft format edit and proofread correspondence and reports.
• Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders.
• Familiarity with construction project management mechanical/electrical practices and/or architectural practices is considered an asset.
• Experience using Microsoft Office programs including Word Excel and Outlook.
• Experience using Adobe DC.

Required Experience:

Junior IC