Office Administrator

Office Administrator

Downtown Ottawa

$54,000-$61,920

Permanent full time opportunity

100 % in person

Please note this role in 100 % in person in Downtown Ottawa.

Our Client, a nonprofit is looking for a Office Administrator who'll be responsible for supporting and coordinating the daily administrative activities of the office.

This role involves managing various administration tasks, ensuring efficient office operations, and providing guidance to maintain a productive and organized work environment.

Advantages

$54,000-$61,920

Permanent full time opportunity

Full Health Benefits

Opportunity for growth

Responsibilities

• Oversee the day-to-day operations of the office, ensuring all functions run smoothly and efficiently
• Manage office supplies and inventory, including ordering and restocking as needed; including liaising with vendors, service providers, and external partners to maintain strong working relationships.
• Provide high-level administrative support for executive Assistants to Upper Management including preparation and management of correspondence, reports, presentations, and other documents.
• Identify and implement process improvements to enhance reception efficiency and overall productivity.
• Maintain office policies and procedures, ensuring compliance with company standards.
• Support with the coordination and facilitation of office events, meetings, travel related accommodations and other activities;

prepare meeting kits, secure facilities and vendors, follow-up.

• Support the office Joint Health and Safety Committee (JHSC) with maintaining safety protocols and emergency procedures.
• Respond to telephone, postal mail, e-mail, and in-person inquiries from clients, business partners, and other parties; including partnering with the various branches to share information and plan coordination activity as appropriate.
• Complete forms, letters, reports, and memos as necessary; includes assisting in the compilation of data for various reports
• Organize, maintain, and coordinate office records and files in their proper locations.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.

Qualifications

• Minimum of 3 years of experience in office administration role.
• Technology literacy and proficiency in standard office equipment; Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Good communications skills, both written and verbal.
• High expectation for detail-orientation and confidentiality.
• Good coordination, time management and organizational skills.
• Strong interpersonal skills and a high degree of self awareness and professionalism.
• Knowledge of office management processes, financial principles, and compliance requirements.
• Able to maintain filing systems and basic databases. Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.

Summary

Please note that only qualified candidates located in Ottawa-Gatineau will be contacted

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.