Procurement & Systems Coordinator

Job Description

Procurement & Systems Coordinator

Do you enjoy variety in your day and seeing your contribution make a real difference. Take advantage of a hybrid work model and join a multisite environment where you will contribute to procurement, supplier coordination, systems, and data tracking. This is an exciting opportunity to collaborate with different teams in the logistics sector for our client.

What is in it for you:

• Salary: 57K-62K per year.

• Permanent, full-time position.

• 4 days in the office and 1 day working remotely.

• Occasional travel to the Mirabel and Saint-Eustache sites.

• Comprehensive group insurance after 3 months of service.

• Employee Assistance Program.

• Access to telemedicine services.

• Company-provided cellphone or monthly allowance available.

• 3 weeks of vacation.

• 5 paid sick days per year.

• 5 additional unpaid days.

• 1 birthday day off for each completed year of service.

Responsibilities:

• Perform indirect purchasing of consumables, supplies, and MRO items required for operations across the various sites.

• Research and compare suppliers, request quotes, and participate in discussions regarding pricing, terms, and service agreements.

• Create purchase orders, follow up with suppliers, and ensure delivery or service timelines are met.

• Monitor supply levels and participate in the use of simple and effective replenishment methods, including Kanban when relevant.

• Coordinate maintenance needs with suppliers, including service requests, quotes, purchase orders, scheduling, and follow-ups.

• Coordinate suppliers related to inspections, certain equipment, and occupational health and safety requirements when these activities require the purchase of goods or services.

• Maintain up-to-date information related to suppliers, contracts, quotes, orders, and service agreements.

• Collaborate with teams across different sites to understand needs, prioritize requests, and ensure a strong level of service.

• Support the integration, deployment, and improvement of tools used by the department in collaboration with the IT Director.

• Participate in testing, requirements validation, and user support during system implementation or enhancements.

• Use and contribute to improving departmental tools, including Power Apps, Power Automate, Microsoft Lists, SharePoint, and Excel, with support from the IT team.

• Understand QuickBooks Online processes to facilitate the exchange of information between procurement, operations, and accounting.

• Suggest improvements to better structure information and facilitate the team’s work.

• Document work methods and contribute to updating departmental procedures.

• Compile, maintain, and update Supply Chain department key performance indicators.

• Compile and organize data related to purchasing, suppliers, lead times, costs, consumption, and service levels.

• Prepare tracking reports to identify discrepancies, trends, and items requiring action.

• Ensure the quality and consistency of data used in departmental tools and reports.

• Participate in improving tracking tools and prepare information required by managers.

• Provide accounting with the information and supporting documentation required for purchase order tracking.

• Apply general accounting knowledge required for the proper processing of purchases, expenses, suppliers, and cost centres.

• Collaborate with the Accounting Technician to resolve discrepancies between purchase orders, invoices, and documentation.

• Use QuickBooks Online as part of the position’s responsibilities without assuming specialized accounting functions.

• Participate in expense tracking and provide information required for departmental analyses when needed.

What you will need to succeed:

Required qualifications

• College diploma (DEC) in administration, accounting, operations management, logistics, or supply chain, or an equivalent combination of education and experience.

• Approximately two to four years of relevant experience in purchasing, procurement, indirect purchasing or MRO, operations administration, or a comparable role.

• Good general understanding of accounting and the accounts payable cycle, with no specialized accounting expertise required.

• Very comfortable using technology, with an interest in integrating and improving work tools.

• Good proficiency in Excel and Microsoft 365.

• Fluency in French and functional English to interact with certain suppliers and partners.

Preferred qualifications

• Experience in a multisite, third-party logistics, logistics, or industrial environment.

• Experience with QuickBooks Online.

• Knowledge of Power Apps, Power Automate, SharePoint, Microsoft Lists, Power Query, or KPI tracking tools.

Soft skills

• Technological curiosity and ability to understand new tools and systems.

• Ability to learn.

• Strong organizational skills, attention to detail, and ability to manage multiple files simultaneously.

• Negotiation skills and a solution-oriented approach.

• Team spirit and ability to collaborate with Finance, IT, and Operations teams, as well as external suppliers.

• Autonomy, initiative, and ability to identify a problem before it becomes urgent.

• Ability to structure information, document processes, and follow files through to completion.

• Sound judgment, ability to prioritize, and internal service orientation.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.