Architectural Project Coordinator
- Full-time
Architectural Project Coordinator
Ottawa, Ontario
Salary: $60k+ depending on experience
Architecture, Design & Planning Firm
Hybrid work model
THE OPPORTUNITY
Our client is a respected, multi-office architecture and design practice seeking an Architectural Coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment. *Eligible candidates must have Reliability clearance or eligibility to apply.
THE ROLE
In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly—from early phases through completion.
What You’ll Be Doing
Coordinate and circulate technical and administrative project information across all phases of design and delivery
Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards
Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions
Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients
Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned
Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution
Communicate professionally and confidently with senior staff, clients, and project stakeholders
WHAT'S REQUIRED
Minimum 5 years of experience in similar roles =
Solid understanding of the architecture and engineering consulting environment with prior experience as an architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, project coordinator or similar. Strong verbal communication skills—comfortable in meetings, one-on-one discussions, and phone conversations
Excellent written communication skills, with a sharp eye for detail, editing, and quality control
Advanced proficiency in Microsoft Office and the ability to produce polished reports, documents, and presentations
Post-secondary education in Architecture, Engineering, or a related discipline
Able to read and interpret architectural drawings done in Revit or AutoCAD
Reliability clearance or eligibility to obtain
French speaking is an asset, as is experience working on large complex projects
WHAT YOU GET IN RETURN
- Work on high profile projects across Canada
- Flexibility, hybrid work model
- Excellent mentorship and support from a collaborative team
- Growth and advancement potential
- Competitive compensation
WHAT TO DO NOW
If this opportunity aligns with your experience and career goals, please apply with your resume or email Laura Shalev at lshalev@talentsphere.ca with your resume
We appreciate all applications; however, only candidates selected for further consideration will be contacted.
Keywords: Architectural Technologist, architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, Ottawa, Ontario, Gatineau, Laval,
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