Administrative Assistant

Job Summary

We are currently looking for a motivated, ambitious, dynamic team player to fill the position of Administrative Assistant.

The person in this position will provide support to Perform administrative duties at the Hamilton-Kent head office in Toronto.

Provide support to Directors of Sales, Engineering and Supply Chain as well as other senior staff in the Toronto plant and office.

Provide SAP / ERP administrative support to each department through data entry activities or report creation.

Principal Responsibilities

• Manage access to the Hamilton Kent office at 77 Carlingview Dr.
• Welcome guests, customers, suppliers by greeting them and ensuring adherence to sing-in / sign-out procedures
• Ensure visitors are made aware of Hamilton Kent safety rules if visiting the plant
• Respond to telephone or electronic inquiries
• Plan meetings and take detailed minutes
• Plan corporate meetings (mid year or annual) and support plant events
• Manage internal electronic mailing lists
• Validate invoices for corporate activities (catering, furniture rental etc.)
• Manage courier activities end-to-end to include final invoice validation
• Manage ordering of office supplies through contracted supplier
• Support Directors in travel arrangements through contracted Travel Management process
• Support Directors in expense processing and management
• SAP Sales Admin support on an as-needed basis update rebate agreements, pricing files, maintain customer master information
• SAP Supply Chain Admin support on an as-needed basis update supplier master data and material master data.
• SAP Manufacturing Admin support on an as-needed basis update and track changes to bills of material, production reporting and data entry

Education, Required Skills & Qualifications

• Post Secondary education in Executive Office Administration or similar program; or equivalent combination of education and experience
• Any certificates related to expertise in SAP S4 / Hana ERP System
• 3-5 Years of Experience in Executive Assistant / Office Administrator roles
• Advanced proficiency in MS Office, including Excel and PowerPoint
• Experience managing an office environment
• Excellent verbal and written communication, interpersonal skills
• Previous experience in an industrial environment.

LI-MD2

Hamilton Kent is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Accommodation requests are available to candidates taking part in all aspects of the selection process for Hamilton Kent jobs.

To request an accommodation, please contact HR at