Administrative Services Specialist

About the Opportunity

Welch LLP is currently looking for an Administrative Services Specialist to join our Ottawa office admin team!

Duties and Responsibilities

• Provide direct support to teams including but not limited to : Outlook calendar; responding to calls and queries
• Typing, editing, proofreading and finalizing correspondence and documents
• Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings
• Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications
• Maintaining confidential records, files and materials
• Updating and maintaining various corporate databases
• Preparing invoices and client billings for team members
• Providing relief to reception on a rotational basis with other administrative assistants
• Taking on special projects as assigned by the Director of Operations
• Typing, editing, and proofreading documents (ie. engagement letters)
• Printing, collating, and saving various tax returns
• Coordinating audit bank confirmations
• Administration for the T1 unit including scanning documents, communications, coordinating logistics, etc.
• Client communications as requested

Qualifications