SUMMARY OF THE POSITION
Person who performs work related to personnel management, financial management, work organization and planning for the execution of complex administrative tasks by compiling and analyzing data.
This job title also includes the person who is responsible for the administrative operation of a department and who oversees the department's internal and external relations.
She / he is responsible for the activities of the department's office personnel.
SPECIFIC FUNCTIONS
Under the authority of the Coordinator of Administrative services of the hospital, the person :
- Assists in the planning, organizing and controlling of the administrative work of her or his department;* Participates in meetings and takes meeting minutes;
- Prepares schedules of the hospital departments;
- Ensures the replacement of any employee absent whether it is planned (holidays) or unplanned (e.g. sick) according to the organization's policies, procedures and protocols;
- Ensures that the recall lists are sufficiently filled to guarantee the replacement of any employees;
- Maintains a constant communication with the management team about the situation at the hospital, especially the staffing situation (absences, no-show, needs for employees);
- Provides a daily status on the absences of the day;* Provides a state of situation on the shifts for the weekends;* Carries out other tasks usually assigned to an Administrative Technician upon the request of her / his supervisor.
Education :
- Must have a diploma of college studies with a specialization in Administrative Techniques or in an appropriate discipline from a school recognized by the ministère de l'Éducation du Loisir et du Sport;
- This job also includes persons who, after having acquired relevant experience, obtained a certificate of college studies in Administrative Techniques.
Experience :
Two years of relevant experience;
Knowledge and Abilities :
- Good knowledge of routine office work, administrative theory, systems, techniques and practice;
- Good working knowledge of computer applications, especially Microsoft Office (Word, Excel and Powerpoint), Virtuo is an asset;
- Be able to work under pressure;
- Excellent communication skills, both written and oral;
- Well organized;
- Teamwork capabilities;
- Autonomous, flexible and discrete;
- Practical, proactive and attentive to detail.
Language :
- Fluent in English and Cree;
- Fluency in French is an asset.
Other :
- May be occasionally required to work outside regular hours when requested;* Computer skills test on word and excel, candidate must have a 70% passing score.
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