Administrative Office Manager

POSITION SUMMARY

ABOUT WINMAR

WINMAR Property Restoration Specialists is a national leader in disaster restoration and construction services across Canada. With decades of experience and a trusted reputation among insurers municipalities commercial partners and homeowners WINMAR delivers restoration work the right waysafely professionally and to the highest standards.

Each WINMAR location operates as a high-performance business unit within a proven national framework. Our leaders are empowered to own results build markets and scale responsibly while maintaining the integrity and operational discipline of the WINMAR brand.

OBJECTIVES

• Maintain Accurate Job Administration by ensuring timely and complete job setup data entry and documentation.
• Oversee Payroll Processing to ensure accurate compliant and on-time payroll for all staff.
• Manage Timesheet Collection and Validation for office and field personnel.
• Administer Benefits Enrollment and Changes accurately and confidentially.
• Oversee Accounts Receivable & Payable Processes including invoicing deposits and statement preparation.
• Support Collections Efforts by tracking outstanding balances and following established processes.
• Recruit Onboard and Train Office Staff as required to support business needs.
• Supervise and Support Office Team Members maintaining accountability and service standards.
• Ensure Compliance with Health & Safety Documentation and administrative requirements.
• Support Marketing Administration including document coordination and basic tracking.
• Maintain Organized Office Systems for files records and digital platforms.
• Serve as a Reliable Administrative Partner to the General Manager and leadership team.

COMPETENCIES

• Administrative & Office Management
• Payroll & Timekeeping Accuracy
• Basic Accounting & Financial Administration
• Attention to Detail
• Confidentiality & Professional Judgment
• Organization & Time Management
• Written & Verbal Communication
• Problem Solving
• Staff Supervision & Coordination
• Process Adherence
• Computer & Systems Proficiency
• Reliability & Accountability

EDUCATION AND EXPERIENCE

PHYSICAL REQUIREMENTS

Key Skills
Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics
Employment Type : Full Time
Experience: years
Vacancy: 1