Executive administrative assistant Jobs in Hamilton, ON

We're on the lookout for a highly reliable and meticulous Shop Administrator / Administrative Assistant to support the operations of a bustling fabrication HVAC company. Acting as a central figure, you'll be instrumental in enhancing operational efficiency and powering the team's overall productivity.

Responsibilities :

• Order Administration : Regularly input and update job orders into the system. Ensure details such as job tasks are accurately registered and updated daily, with weekly updates for payroll preparation.
• Cloud Job Order Setup : Establish each new job order within our cloud-based system, ensuring all essential information, like Purchase Orders (PO), are added facilitating complete and accurate invoicing.
• Documentation : Responsible for recording customer interactions, scanning pertinent documents (i.e., acknowledging receipt of goods), and maintaining digital files in the cloud for easy accessibility.
• Billing Preparation : Ensure all necessary documentation is ready for the execution of billing by our dedicated department.
• Quality Assurance / Quality Control (QA / QC) Documentation : Rigorously maintain QA / QC documentation to uphold operational excellence and standards.
• Timesheets : Complete weekly timesheet entries to ensure accurate records and timely staff remuneration.
• Purchase Order Processing : Receive POs from clients, create corresponding job file in the cloud, and execute order management from initiation to completion.

Qualifications :

Prior experience in administrative roles, preferably within the construction industry.

Proficient in Google Suite is a must have and can quickly adapt to new software.

Excellent communication skills, both verbal and written.

Strong organizational skills with the ability to multitask.

What we offer :

23.00-25.00

Excellent Health and Dental Benefits

ENDLESS opportunities for professional development and growth.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

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