Director of Administration, Medical Imaging

Job Summary :

The Director of Administration is the senior administrator for the Department and provides administrative and operational leadership for all departmental functions including faculty recruitment, tenure and promotion, finance, human resources, education, research, and facilities.

In collaboration with the Department Chair, the Director of Administration plays a leadership role in strategic planning and in the design and implementation of strategic initiatives.

The Director of Administration is responsible for the overall management and administration of the financial, human, and physical resources of the department.

The incumbent is responsible for representing the Department in negotiations and collaborations with senior levels at both the University and the teaching hospitals with a goal of supporting and advancing education, research, and clinical programs in medical imaging.

Accountabilities :

• Strategic planning and implementation :
• Advises the Chair in the development of annual and multi-year goal setting for the Department ensuring alignment with the Faculty of Health Sciences and the University.
• Implements strategic plans in collaboration with relevant leaders and other stakeholders.
• Works with the Chair to align Faculty expectations of the Department in administrative, research, academic and clinical activities

o Faculty recruitment and retention strategies

o Communications and marketing planning

o Financial sustainability strategic planning research, education, operating & clinical

o Human Resources development and deployment

• Provides critical analysis of strategic opportunities and challenges facing the Department.
• Prepares communications related to new strategic initiatives.
• Advises Chair on inter-institutional dynamics affecting the Department as a whole
• Participates in strategic planning around School / Department / Faculty-wide undergraduate,

graduate, postgraduate education and research programs

• Faculty Recruitment and Development
• Works with the Chair and Division Heads to develop a clinical faculty human resources plan.
• Oversees implementation of the clinical faculty recruitment process.
• Works with Department Executive to develop, implement and evaluate a mentoring program for new faculty.
• Ensures processes are in place for documented annual performance reviews in order to ensure preparedness for tenure and promotion.
• Works with the Associate Chair Education / DEC to design annual faculty development programs.
• Ensures new faculty have the tools and infrastructure in place to advance their scholarly activities.
• Assists in the development, recruitment, and implementation of faculty leadership roles.
• Tenure and Promotion
• Supervises and monitors the work of the Department Academic Coordinator in developing and implementing a high quality and timely annual Department tenure and promotion process.
• Financial Management
• Develops financial strategies to ensure orderly management and sustainability of the Department.
• Monitors and advises the Chair on the development and implementation of the University new budget model and related impacts on the Department.
• Participates in the development and monitoring of faculty financial policies and procedures as required.
• Develops, reports, monitors and manages multiple budgets according to multiple institutional policies, procedures and funding requirements and multiple fiscal year end cycles (4).
• Works with principal investigators to develop and monitor business plans for soft funded research programs.
• Works with Chair to secure funding from internal or external sources in support of the department mandate.
• Contributes to research funding development and manage financial requirements of same.
• Maintains the system for distribution of funds within the department.
• Oversight, management of hospital-based practice plans and annual tithe for outside paid faculty.
• Education
• Supports the development of educational programs and learning experiences in radiology
• Works with the Postgraduate Program Directors to ensure the postgraduate programs meet Royal College accreditation standards and that the trainees have a positive educational experience.
• Works with the Fellowship Program Director to : Develop and implement a structured process for the recruitment, training, and evaluation of Fellows d Develop and implement the International Outreach Program.
• Seeks opportunities to bring additional external resources to the Department to support Fellowship opportunities.
• Works with the Associate Chair Education / DEC to develop faculty development opportunities and programs.
• Human Resources
• Oversees recruitment and appointment for all clinical and non-clinical faculty.
• Ensures University and Teaching Hospital processes are followed for all clinical faculty recruitments.
• Oversees all human resource functions and processes for McMaster employees.
• Provides guidance to managers and supervisors in various employee related activities and ensures that there is adherence to all University and teaching hospital policies.
• Supports and advances McMaster University’s commitment to Equity Diversity and Inclusion by creating a positive environment for all faculty, staff and learners that reflects a commitment to the principles of EDI.
• Oversees the unique aspects of navigating and supporting outside paid faculty through the required processes for both immigration and academic licensure.
• Clinical Operations
• Primarily responsible for financial viability of the Academic Practice Plan. Manages the Practice Plan and monitors the effectiveness of the plan for the department and for its members.
• Liaises with leadership for the Clinical Practice Plan.
• Responsible for liaising with Regional Medical Associates, St. Joseph’s Healthcare and HHS Nuclear Medicine services.
• Facilities
• Ensures all staff, faculty and trainees have the space, ergonomic, and IT resources needed to do their work.
• Ensures all staff, faculty and trainees participate in and adhere to Joint Health and Safety Guidelines.
• Maintains a space and fixed asset inventory.
• Special Projects :
• Leads or participates in special projects and initiatives as well as strategic planning activities

QUALIFICATIONS : Education

Education

University degree at the Master’s level in a related field

Experience

• 5-10 years of appropriate experience in human resources, finance, research management and education management
• 5-10 years of appropriate experience in academic health sciences and / or in a health care organization or in higher education.

Knowledge / Skills

• Experience in an academic setting or formal learning environment
• Demonstrated understanding of current management theory and best practices.
• Knowledge of clinical care and clinical research, preferably in medical imaging.
• Experience in program design and development.
• Excellent communication skills, both oral and written.
• Demonstrated ability to identify, analyze and solve complex problems.
• Excellent interpersonal, negotiation, mediation, and conflict resolution skills.
• Knowledge of accounting and financial best practices.
• Experience in supervising and developing direct reports.
• Knowledge of provincial and federal legislation and regulations related to occupational health and safety, human rights, employment standards, research practices.
• Ability to work with a wide range of internal and external stakeholder at all levels of an organization.
• Ability to work collaboratively and effectively across institutions.
• Experience in research or grants administration is strongly preferred.
• Experience working in a unionized environment is considered an asset.
19 days ago