About the Opportunity
Responsible for the preparation and processing of weekly site payroll for approximately 60 salaried and union employees and bi-weekly payroll for approximately 60 head office full time and salaried employees
Review and ensure accuracy of salaries, weekly approved timesheets, garnishments and all other payroll source deductions
Ensure that employee information, deductions or charges (RRSP, DPSP, RBC group benefits) are entered in ADP payroll system correctly and accurately
Review charges, deductions, additions and adjustments for proper authorization and adherence to company policies including compliance with federal and provincial regulations
Coordinate and inform the accounting manager for payroll funding; prepare and post the required payroll journal entries into Newstar accounting system
Maintain employee payroll records such as TD1, ROE, timesheets, elections pertaining to contribution to CPP, DPSP, labor certificate forms and all others
Reconcile and remit WSIB and union dues on a timely basis. Prepare the labor union dues spreadsheet on a monthly basis
Reconcile and analyze all payroll related accounts to the general ledger
Review and reconcile payroll payments on a monthly basis, and ensure that monthly payments are accurate
Responsible for the annual reconciliation and filing of WSIB and EHT payments
Prepare the payroll chargeback spreadsheet
Respond to enquiries from Service Canada, CRA, WSIB, ADP and internal inquiries
Assists in the identification and implementation of payroll process improvements
Maintain proper filing of payroll related documents
Complete T2200 E (12) Declaration of Conditions of Employment when required
Review and reconcile the annual T4 and T4 summary
Compile and complete annual automobile taxable benefits calculation as part of T4 taxable benefits
Perform other payroll related tasks that may be assigned from time to time
About You
Post-Secondary diploma / degree in Payroll
Payroll designation preferred
Strong attention to detail and accuracy
Excellent verbal and written communication skills
3+ years of Payroll related work experience
Newstar and ADP experience is an asset
Ability to effectively manage multiple tasks, priorities and deadlines and easily adapt to changing situations in a fast-paced environment
Hourly Rate
$40 / hr
How to Apply
Click the Apply Now button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #407948 .
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.
A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
- Virginia residents may access our state specific policies here .
- Residents of all other states may access our policies here .
- Canadian residents may access our policies in English here and in French here .
- Residents of countries governed by GDPR may access our policies here .
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
The individual may also be eligible for discretionary bonuses.
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