Office Manager

We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between operations whiz and office wrangler not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company.

Thanks to your hard work, everyone else at Transit will be able to stay focused on their work and take pleasure in coming to the office, knowing that all the important office things that gotta get taken care of are, indeed, actually getting care of!

You’ll report to Allison (our Head of People & Culture) and work closely with Stéphanie (our Head of Finance & Operations) to make sure office life is a smooth-running ship.

You’ll make sure service providers, suppliers, cleaners and maintenance staff get paid, and you’ll swat down whatever logistical whack-a-moles remain like getting office deliveries into the right hands, helping the business team get holiday cards shipped off in time, and plenty other projects besides.

No task too small? No logistical pickle too slippery to solve? Then there’s no better person for this job than hopefully you!

Manage all the little things that make the office a place where people are excited to work from : you’ll coordinate our weekly lunch and learns, keep our cupboards stocked with snacks and coffee, make sure the office is organized (someone’s gotta keep track of those European power adaptors we’re saving for a rainy day) and ensure people have the tools and equipment that makes their work life pleasant and productive.

Help organize internal and external events (like our annual holiday party, monthly company 5 à 7s, and more) to build up Transit’s esprit du corps .

Help the business team with various admin tasks related to contracts, proposals, travel, and conferences.

Keep the office running as reliably as a Japanese bullet train : you’ll arrange relevant appointments and payment with external firms like cleaning and maintenance staff, maintain office inventory, and coordinate deliveries and shipments.

Approve and reimburse employee expenses and benefits.

You’ll manage our accounts payable.

Help keep our books in order and chase down missing invoices and receipts.

Your English chops are solid and you’ve worked with members of the Anglophone species before 95% of our business partners conduct their affairs in Leonard Cohen’s native tongue.

You are prodigiously organized, good with names, and never leave a teammate hanging.

Detail-oriented : you will remember which of the three Emilys at Transit you're supposed to be reimbursing for their team activity expenses.

Willingness to work from the office at least 3ish days a week it’s harder to tend to your flock from a distance.

You are opinionated and have a strong point of view on how to maintain and improve the culture and experience at the office.

You’re good with numbers and Google Sheets won’t scare you.

No task is too big or too small : you’re willing to take on tasks outside of your normal day-to-day duties.

Would be nice if

Office management experience, ideally at a startup and ideally in Montreal.

Passionate about cities, urbanism, public transit, design, technology, and perfectly-executed transit memes.

Don’t feel like all the requirements apply to you but you still think you’d be a great fit for Transit? Don’t hesitate to apply!

Compensation and benefits

$45,000 CAD - $55,000 CAD per year, based on experience

Stock options.

Comprehensive medical and dental coverage.

Four-day work week at full-time salary (yes, you read that right).

Apple laptop and equipment.

$1,500 annual mobility allowance. STM? BIXI? Uber? E-bike? Scooter? Going car-free is free at Transit.

A training and development budget.

Generous maternal / paternal / parental leave policy.

Spend your days surrounded by first-rate teammates and the best view of Montreal.

When you’re in the office : you’ll be in urbanist heaven, surrounded by Mile End’s urban gardens, bike paths, BIXI docks, bus stops, a metro station, and limitless restaurants cafés bars concert halls bagel boutiques

Communal lunch-and-learn with free food in the office each week.

We encourage candidates of all ages, genders, origins and orientations to apply. If you’d like to specify which pronouns you use, feel free to include that in your application email.

How to apply

Send us an email at [email protected] before March 28 2024 with a CV, quick summary of who you are including your top 3 strengths that make you the right person for the job, and why you’re interested in working at Transit.

And don’t forget to include the emoji in the subject line when you apply.

PS : When you apply, let us know how you heard about the position!

J-18808-Ljbffr