Administrative Assistant - Site Facilities - Bilingual - Urgently Hiring!

ADP is hiring a Administrative Assistant - Bilingual

• A re you looking to grow your career in an agile, dynamic environment with plenty of opportunities to progress?
• Do you want to continuously learn through ongoing training, development, and mentorship opportunities?
• Are you looking to be yourself in a culture that values equity, inclusion, and belonging and creates a safe space for diverse perspectives and insights?

Well, this may be the role for you. Ready to make your mark?

As a Administrative Assistant for our Montreal office location, you will be responsible for executing programs that promote associates engagement and corporate social responsibility within the community, promote a culture of collaboration and ensure the overall functioning of one of ADP Canada's most vibrant sites.

Reporting to the Site General Manager, this role is highly visible to Canadian Senior Leaders and requires creativity, flexibility, and a can-do approach.

The incumbent is accountable for the coordination of all activities associated with site visits. This role provides administrative support to the site executive and Implementation Majors / Nationals department.

A little about ADP : We are a global leader in human resources technology, offering the latest AI and machine learning-enhanced payroll, tax, human resources, benefits, and much more.

We believe our people make all the difference in cultivating an inclusive, down-to-earth culture that welcomes ideas, encourages innovation, and values belonging.

We serve over 1 million clients in 140 countries with over 62,000 associates worldwide. Thanks to the talent, commitment, and authenticity of our ADP associates around the world, we’ve earned accolades from some of the industry’s most respected thinkers for being one of the best places to work.

To name a few, we have been recognized as a Greater Toronto’s Top Employer 2024 by Mediacorp Canada and a Best Workplace for Innovators by Fast Company.

Learn more about diversity, equity, and inclusion at ADP on our YouTube channel : http : / / adp.careers / DEI Videos

Ready to #MakeYourMark? Apply now!

WHAT YOU’LL DO Responsibilities :

40% - Culture & Engagement

Act as a champion and coordinator for the site's culture and engagement initiatives

i.e. - Social Committee, Moisson Montreal, Auberge Transition, 48h vélo, Games for Hope, Pride, career fairs, and other special events).

Keep abreast of local employer trends on topics related to culture & engagement activities and identify opportunities to enhance programs.

Is an active member of the local social committee.

Manage relationships with external vendors to assist with the development and operation of programs.

Provide monthly program updates on activities to the site leadership.

Design and execute internal and external communication strategies related to

culture & engagement programs.

30% - Implementation Majors / Nationals department

Assist Implementation managers with onboarding activities and preparations for new hires (i.e. laptop, software accesses, desk, telecom equipment, etc.).

Manipulate, analyze and prepare detailed reports.

Coordinate the complete manager off-site event (i.e. travel, transport, venue, food, team building activity, etc.).

Analyze stock inventory and create monthly purchasing forecasts.

Lead, coach and mentor a team of Implementation Technicians.

30% - Executive Administration

Coordinates travel for the General Manager.

Composes and types complex letters, memoranda, and spreadsheets requiring substantial individual judgment using the full suite of Microsoft Office processing software.

Prepares highly complex and graphical client and internal presentations.

Communicates department policies and procedures as directed by the executives.

Assists executive in business planning, usually of a confidential nature.

Performs administrative duties such as call screening, visitor greeting, question answering, information furnishing, mail opening, expense reporting, supply ordering, travel coordinating and appointment setting.

Routes issues not requiring the executive's attention.

Liaises with Facilities to ensure the site is maintained to an acceptable standard and that appropriate setup is executed for various events.

Education :

High School Diploma mandatory. Some college / university and professional development courses in the administration sector is preferred.

TO SUCCEED IN THIS ROLE : Requirements

5-7 years of experience that includes developing and implementing all components of programs targeted with an emphasis on culture, employee engagement and evaluation.

Excellent demonstrable knowledge of Microsoft Office including Word, PowerPoint, and Excel.

Demonstrable experience in dealing with complex client issues.

Ability to maintain confidentiality of sensitive information.

Must be bilingual (French and English) written and spoken.

Ability to multitask and manage multiple priorities in a fast-paced work environment.

Superior teamwork and collaborative skills; ability to influence without authority.

Ability to analyze information, develop sound recommendations and present data to aid in effective decision making.

Deal with company personnel at all levels.

Display ability to lead planning and implementation work groups and work effectively in cross-functional teams.

Possess communication, presentation, project management, and scheduling skills.

Vendor management and negotiation skills.

Quebec candidates : While French is required for Quebec-based roles, the use of the English language is also required due to the global nature of the business and the need to interact with ADP’s headquarters and international sites.

YOU'LL LOVE WORKING HERE BECAUSE YOU CAN :

Focus on your mental health and well-being. We take care of one another and offer support for your well-being because healthy associates are happy ones.

Join a company committed to giving back and generating a lasting, positive impact upon the communities in which we work and live.

Knowledge to help you grow. Ongoing training and development opportunities and a tuition reimbursement program, for even the most insatiable learner.

Innovate. Problem-solve. Shape the future of work with people you like.

Balance work and personal time. Flexibility to integrate work more easily into your everyday life .

Go Global. With operations around the world, exciting new networking opportunities abound.

Belong by joining one of ten Business Resource Groups to connect globally with networks and allies who share common interests and experiences.

What are you waiting for? Apply today!

Jobs.adp.ca