Procurement Specialist (Temporary 12-months)

WHAT YOU WILL DO

• Negotiate contracts with suppliers to secure favorable terms, including pricing, delivery schedules, and payment terms, and mitigate risks associated with supply chain disruptions.
• Manage the bid process by preparing requests for quotations and proposals (RFQs and RFPs), analyzing bids, and working in collaboration with the cross-functional evaluation teams to select the best suppliers.
• Administer post-award contracts, ensuring effective change management, contract compliance, and timely resolution of any contractual disputes or issues.
• Review and process purchase requests from internal stakeholders, preparing, sending and filing purchase orders accurately.
• Track the status of purchase orders and coordinate with suppliers to resolve any issues.
• Build trust and strong relationships with key, cross-functional stakeholders and business sponsors through competency, collaboration, integrity, and transparency.
• Identify cost and process improvement opportunities.
• Ensure compliance with company policies, processes, and work instructions.
• Provide input into new supply chain procedures, processes, and playbooks.
• Support SCM team members as required.
• PO Issuance and Management (P2P) : Create, monitor, expedite, reconcile and close purchase orders through the procure to pay process in SAP.

Currently ECC version moving over to S / 4 Hanna)

• SAP Reporting for Expediting : Generate and analyze reports from SAP to support expediting efforts, ensuring timely delivery and addressing any delays or issues in the supply chain.
• SAP Reporting for Contractor Management : : Generate and analyze reports from SAP to support contractor management and assist in the negotiation process.
• Vendor & Contractor Management : Ensure contractors working onsite are qualified through policy and process guidelines.

ISNetworld or In-House Certification and appropriate Credit Checks)

Invoice Management and Coordination : Review and process incoming invoices in SAP, ensuring accuracy and completeness.

Communicate with Accounts Payable (AP) or relevant business units to resolve issues or gather necessary approvals before processing payments to suppliers.

• Provide SAP Navigation Support : Assist peers in navigating various SAP functionalities, offering guidance to perform tasks efficiently and troubleshoot issues as needed.
• Global Transportation and Customs Clearance : Coordinate international logistics, including arranging transportation and customs clearance for a wide range of components to ensure timely delivery.
• Immigration Compliance and Coordination : Ensure compliance with immigration requirements, including LMIA exemptions and work permits.

Collaborate with approved third-party immigration specialists to facilitate and coordinate the immigration process for international employees or contractors.

• RFx Preparation and Management : Prepare and issue Requests for Proposal, Quote, Information, or Interest (RFP / RFQ / RFI), and summarize vendor offerings while employing TransAlta’s competitive bidding process and negotiation strategies to ensure end user, legal and regulatory requirements are met.
• Terms and Conditions Negotiation : Collaborate with internal legal, insurance, and credit teams, as well as external suppliers, to reach mutual agreements on terms and conditions that meet TransAlta’s standards and compliance requirements.
• Strategic Sourcing : Assist Senior Specialists with strategic sourcing events and the negotiation and implementation of contracts.
• Project Execution : Support the successful execution of Growth and Major Projects to ensure project goals of being on time and budget are achieved.

WHAT WE NEED FROM YOU