Receptionist

Job Description

Do you exude warmth and professionalism, and love helping others? Our client is looking for someone just like you to be the face of their growing office! This is an exciting opportunity for a personable Office Assistant / Receptionist to join a Constuction company.

If you enjoy being kept on your toes, meeting deadlines and ticking things off your to-do list, then send us your resume.

Key Responsibilities

The Receptionist & Office Assistant will be responsible for managing the front desk, general office upkeep and being the face of the company for visitors, employees and customers.

In addition, be part of the administrative team who supports the office and leadership team.

The perfect candidate will be a proactive professional prioritizing exceptional Customer Service and excellence in meeting the needs of both our staff and guests concerning office and facility requirements.

Responsibilities

• Oversee comprehensive front-desk operations, encompassing visitor reception, attendance records, telephone management, courier coordination, mail pick up and distribution, and scheduling and managing of meeting rooms
• Maintain updated records including mailing lists, project details, photocopier data, and phone directories, etc. as needed.
• Handle internal mail distribution, redirecting correspondence to the appropriate contacts as necessary
• Collaborate closely with Executive, Marketing, and HR teams to facilitate the ordering and distribution of company-branded merchandise
• Ensure efficient management of office supplies, maintaining pristine and well-stocked workspaces throughout the organization
• Uphold the upkeep of meeting spaces, communal areas, kitchens, and refrigerators, ensuring they are well-prepared and stocked with necessary amenities
• Coordinate catering for meetings, special events, and bi-weekly company-wide luncheons
• Conduct routine inspections of the office environment to guarantee functionality, organization, and optimal resource availability
• Maintain current office rosters, floor-plans, and oversee parking allocation in collaboration with the Office Manager on a monthly basis
• Support Office Manager / Executive Assistant and leadership team with administrative duties, including expense reconciliation, document scanning, and filing
• Facilitate employee onboarding and offboarding processes, managing access cards, workspace assignments, and necessary supplies
• Occasionally assist with filing tasks as required

Qualifications

• High school diploma required; bachelor’s degree preferred
• 2+ years experience in administrative or front-desk roles within a corporate environment
• Strong skills in Microsoft Office Suite and familiarity with office equipment such as photocopiers and telephone systems
• Comfortable with technology, with the ability to troubleshoot tech issues for meeting rooms
• Exceptional attention to detail, multitasking abilities, and excellent verbal and written communication skills
• Commitment to upholding ethical standards, maintaining confidentiality, and embodying the company’s core values, including excellence, customer service, and boldness in approach

What's In It For You

The opportunity to work in a dynamic, innovative and technology-driven environment with an engaging and supportive work culture.

They strive supporting internal growth as they take on new challenges in exciting, and forward-thinking industries. As they grow, you will too.

They offer a competitive compensation package, including a generous base salary commensurate with experience, excellent extended health and dental coverage.