Human Resource Associate - 12 month contract

Job Description

Job Details

The Human Resource Associate will be responsible for the administration and maintenance of employee records in accordance with DDSB policies and procedures, applicable legislation, and up to fifteen (15) collective and employee agreements. The role serves as the initial point of contact for employee and management inquiries and provides guidance related to terms and conditions of employment, pensions, and benefits across a broad range of employee groups.

Employee groups supported include elementary, secondary, and occasional teachers; custodial and maintenance staff; Designated Early Childhood Educators; educational assistants; continuing education staff; office, clerical, and technical staff; principals and vice-principals; management staff; and lunchroom supervisors.

Key Responsibilities

Employee Records Administration

• Review and evaluate incoming Human Resources data to ensure accuracy, compliance with legislation, Board policies and procedures, and proper authorization for processing.
• Create and maintain new hire records; ensure FTE and staffing approvals; process employee status changes including salary adjustments, leaves, resignations, retirements, and terminations.
• Complete required documentation related to pension and benefits administration, including seniority and experience calculations, SEB top-up calculations, and salary grid placement, ensuring adherence to payroll deadlines for timely and accurate payment of wages.
• Ensure compliance with legislated and bargained terms and conditions of employment for up to fifteen (15) employee groups and collective agreements.
• Maintain complete and confidential employee records, including disciplinary documentation, correspondence, and source documents supporting employee record changes.
• Perform quality control reviews to ensure accuracy and completeness of information prior to payroll submission.

New Employee Orientation

Employee and Management Support

Collective Bargaining and Grievance Support

Qualifications and Skills

Education

Experience

Additional Requirements

Provide a current criminal record and judicial matters check (CRJMC) screening upon hire.

This is a 12 month contract position

Equity and Inclusion

The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.

The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. If you need accommodation during the application process, please let us know, and we will work with you to meet your needs.

Ignite Your Career

At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.

Picture yourself in a workplace where your ideas are celebrated, and your growth is a top priority. Here, collaboration and innovation thrive. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.

We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Join us and be part of a team that values your well-being as much as your contributions. Ignite your potential at DDSB and help us make a difference, one student at a time.

Location Name

EDUCATION CENTRE About Durham District School Board

The Durham District School Board (DDSB) serves over 80,000 students across Ajax, Brock, Oshawa, Pickering, Scugog, Uxbridge, and Whitby, offering diverse urban and rural opportunities to make an impact. Committed to equity, human rights, and Indigenous rights, DDSB fosters learning and working environments that are welcoming, inclusive, and free from discrimination and harm. Through cutting-edge technology, innovative practices, and a focus on diversity, DDSB ensures everyone feels valued and supported.

At DDSB, we believe in empowering success for all. Whether you’re teaching, leading, or supporting behind the scenes, we offer the tools, positive work environments, and leadership opportunities to help you thrive. By celebrating uniqueness and embracing innovation, DDSB provides an inspiring space to ignite your career while shaping the future of education.