Administrative Assistant

Internal Candidates - please apply by logging in to UltiPro.

External Candidates - please apply with the Apply Now button.

Key position functions include :

• Responsible for day-to-day administration requirements for the Engineering group, including general organization, records management, and event coordination.
• Prepare meeting agendas and take minutes, when required.
• Create and maintain SharePoint and OneFlo folders.
• Upload Engineering design files and maintenance manuals and maintain accurate naming conventions.
• Complete monthly Engineering report using SAP and Windchill.
• Assist with expense reports and submissions.
• Act as a Responsible member’ of Apega, managing updates by adding and removing Engineers, as required.
• Print and distribute monthly safety posters.
• Assist the Quality department with MTR packages, when required.
• Book boardrooms, plan events and ensure boardroom organization and cleanliness.
• Provide reception relief coverage.
• Order and maintain office supplies / stationery, printed material (forms, envelopes, etc.) and custom stamps and distribute to appropriate areas and branches, when required.
• Set up and prepare for various in-house functions.
• Distribute incoming mail / interoffice mail.
• Liaison for secure paper shredding.
• Print and laminate visitor and contractor badges.
• Assist with pool vehicles, when required.
• Create salary purchase orders for International Wellhead Department.
• Maintain postage machine and ensure funds are available.
• Other duties, as assigned, by the Senior Administrative Assistant.

Preferred candidates will possess a combination of the following qualifications :

• Post-secondary diploma or certificate in Office Administration with a minimum of three (3) years’ experience in a fast-paced office environment.
• Experience in providing administrative support in the oil and gas industry would be an asset.
• Computer proficiency and strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint.

Knowledge of SAP is an asset.

• Excellent communication (written and oral) and customer service skills (confident public speaker).
• Strong interpersonal, time management, organizational and planning skills.
• Self-motivated, ability to work with minimum supervision, and a team player.
• Strong attention to detail.

The Stream-Flo Group of Companies, consisting of Stream-Flo Industries Ltd. and Master Flo Valve Inc., are privately owned and operated Canadian manufacturers of wellhead, production gate valve and check valve equipment, as well as chokes, specialty control valves and supporting actuation.

Since our inception in 1962, we have become a recognized leader for our superior technology, innovative designs and top quality products.

Through continued product line development, the Stream-Flo Group has grown to be one of the largest manufacturers of our kind, offering our solutions to oil and gas regions throughout the world.

Stream-Flo offers a competitive salary, profit sharing and a comprehensive benefit program to prospective employees, as well as the opportunity to work in an entrepreneurial environment, characterized by continued growth and strong business results.

We thank all applicants for their interest. However only those candidates identified for further consideration will be contacted.