Seeking a proven AP administrator with at least 5 years experience supporting accounting / AP capacity. The AP Manager views this AP Administrator as her right hand, relying on them for advanced investigation and problem-solving responsibilities.
Who- the Company :
Our client is a well-established multinational company in an exciting industry. With a 100-year history, they offer a fast-paced, dynamic, and rewarding culture and their corporate values promote teamwork, trust, and integrity.
What- the Role :
The Accounts Payable Administrator will ensure the timely and accurate processing of payment documents such as invoices, contractor and lease operator payments and transactions, employee expenses, and any other accounting transactions related to Accounts Payable (AP) management.
This includes updating and maintaining financial spreadsheets, reconciliations, and performing other administrative duties of the AP and Finance Department.
This position involves diplomatic interaction to provide support both externally and internally.
- Ensure the accurate and timely processing of AP data, including invoices and payments
- Respond to and process requests submitted via email and telephone
- Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues
- Update training materials and departmental procedures as needed
- Provide trouble shooting support to the AP team
- Ensure an accurate understanding of company policies in relation to allowances, expenses, and
- direct payments
- Review and investigate invoices and communicate errors to relevant parties and departments.
- Investigate and resolve billing discrepancies or misapplied cash transactions
- Update financial spreadsheets and complete required reconciliations
- Other duties as assigned by the AP Manager
Who- the Candidate :
- Relevant post-secondary education, diploma, or a degree an asset (i.e some CPA courses)
- Minimum 5 years having worked in an Accounting and / or Accounts Payable capacity
- Strong problem identification and problem resolution skills
- Proven initiative
- Good knowledge of accounting systems, processes, budgets, and internal controls
- Advanced proficiency with relevant accounting software, Excel, Outlook, Teams and the ability
- to quicky learn new computer applications i.e. Arrow custom applications
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records
- Ability to perform moderate to complex account reconciliations
- Effective attention to detail and a high degree of data entry accuracy
- Strong organization skills
- Strong work ethic and positive team attitude
- Sound analytical thinking, planning, prioritization, and execution skills
- Able to effectively communicate both verbally and in writing
- Professional appearance / demeanor whether in person, via email or on the telephone
How Much :
Base salary commensurate with level of experience in the range of $63-70K 3 weeks’ vacation + benefits, free transit pass.
Where :
Based in the company’s Vancouver head office. Hybrid working schedule of MON-TUES-WED in-office and Thurs-Fri remote.
When & How to Apply :
This AP Administrator search is moving very quickly, and interviews start soon! SWIM is presenting candidates directly to the hiring team for review.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!
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