Administrative Assistant II, Clinical Genomics

Click here to apply as an internal applicant.

Company : IWK Health

Req ID : 182769

Department / Program : Clinical Genomics , Diagnostic Services & Maritime Medical Genetics

Location : Halifax

Type of Employment : Permanent Hourly FT ( 100% FTE) x 1 position(s)

Start Date : ASAP

Union Status : NSGEU Off&Cler , Admin Professionals Bargaining Unit

Compensation : $ 23.1933 - $ 26.2435 / hour

Closing Date : July 02, 2024 (Applications are accepted until 23 : 59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region.

We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs.

We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people.

Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years.

We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face.

We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer.

We welcome all interested persons who self-identify as Indigenous, Black / African Nova Scotians, Persons of Colour, Immigrants / Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The incumbent provides office support to the Division of Clinical Genomics and the Department of Pathology and Laboratory Medicine within IWK Health Centre.

The incumbent functions as a primary point of contact for the Division responding to general information requests related to the office, or referring calls to others as appropriate.

Provides confidential administrative service with high quality of organizational and communication skills to assist and support the Division in ensuring the effective and efficient operation of the office on a daily basis.

Provides assistance to the lab quality management system. Also including but not limited to :

Enters demographic patient data / test results and generates / distributes patient reports

Uses SMS database to generate monthly billing and workload reports; develops database searches as required

Answers telephone, retrieves messages and redirects calls to appropriate personnel

Types various documents and correspondence that may include : reviews, reports, papers, grant applications, spread sheets, presentations, lectures and protocols, etc

Answers / refers phone calls, relaying messages with follow up, as appropriate

Processes incoming / outgoing mail

Hours of Work

Monday to Friday; 0900-1700

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate of a recognized Secretarial or Office Administration Diploma Program required.
• Minimum six (6) months experience in a related administrative / clerical role required. A combination of equivalent education and experience may be considered.
• High regard for quality and attention to detail required.
• Keyboard skills 60 wpm required.
• Experience with Access Database preferred
• Advanced working knowledge of Windows operating system, MS Office, and other software applications
• Advanced working knowledge of Excel.
• Competent in the use of various office equipment (e.g. fax, copier) required.
• Excellent planning, organizational, prioritization and time management skills required.
• Self-motivated with the ability to work with minimal supervision required.
• Competency in other languages considered an asset, French preferred.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview / testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation.

Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and / or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.