Bilingual Executive Legal Assistant (German/English)

Overview

A downtown Toronto legal practice is seeking a Bilingual Legal Assistant. This role is well suited to a motivated professional who enjoys managing priorities, working closely with senior lawyers, and supporting international clients in a dynamic legal environment. This is a hybrid position offering both in-office collaboration and remote flexibility.

About the Role

In this role, you will act as a trusted administrative partner to senior legal professionals, supporting cross-border matters and maintaining strong relationships with European clients, particularly those in German-speaking regions.

Responsibilities

• Coordinate complex scheduling, manage correspondence, and oversee day-to-day administrative functions for senior legal staff
• Communicate regularly with German-speaking clients and external stakeholders across multiple time zones
• Assist with international corporate and commercial transactions, ensuring documentation and deadlines are managed efficiently
• Draft, edit, and format legal correspondence and materials in both German and English
• Maintain confidentiality when handling sensitive legal and client information
• Support internal processes, procedures, and administrative workflows, including contributing to process improvements
• Assist with client intake and ensure timely follow-up in accordance with internal standards
• Prepare presentation materials and supporting documents for meetings, conferences, and business development initiatives
• Support website content updates and administrative onboarding for new team members
• Assist with billing coordination, tracking invoices, and supporting accounts receivable processes
• Arrange domestic and international travel, including itineraries and meeting logistics

Qualifications

Required Skills

• Law degree or equivalent from an accredited Canadian or German institution (required)
• At least one year of experience in a comparable legal administrative or executive support role, utilizing both German and English (required)
• Full professional fluency in German, including written legal correspondence (required)
• Strong proficiency with Microsoft Office applications (Word, WordPerfect, Excel, PowerPoint, Outlook)
• Familiarity with legal practice management and accounting software is an asset

Preferred Skills

• Experience with legal practice management software
• Knowledge of corporate and commercial transactions

Pay and Benefits

Competitive compensation and benefits package

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.