Accounts Receivable & Cash Operations Coordinator

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized / visible minorities, Indigenous / Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

The Accounts Receivable and Cash Operations Coordinator is a valuable member of the Finance team in Athletics & Recreation.

This position provides support for all of Athletics & Recreation through accounts receivable duties such as, accounts receivable follow-up and collection, revenue recognition from all revenue sources through A&R's different Point of Sale (POS) software, invoicing, reconciliations for balance sheet accounts, journal entries to record deposits, cash and cheque deposits and petty cash disbursements.

This position transacts a high level of volume and ensures the revenue is being invoices, received, and reconciled accordingly.

This position is responsible for daily data upload and imports that impact forecasting and evaluations of programming.

This position performs back-office support to sales activity, such as collecting, depositing and recording receipts and proceeds from point of sale transactions.

This position maintains financial records and ensures that data is compliant with all policies and procedures. This position also analyzes sales results and prepares sales reports.

Job Description

What you will do :

• Acts as main point of contact for the functionality associated with internal financial systems.
• Reconciles data and advises Manager of any significant deviations.
• Maintains financial records and organizes electronic and hard copy financial files for unit.
• Ensures data is compliant with all policies and procedures.
• Recommends process improvements to department procedures.
• Runs sales reports to reconcile data and provide final reports on transactions.
• Prepares miscellaneous invoices and follows up with statements / collection on outstanding debts.
• Prepares monthly revenue reports to assist with analyzing and interpreting financial revenue information.
• Oversees results of point of sale, cash flow, and reconciliation transactions.
• Audits sales and provides reports.
• Ensures that sufficient petty cash is available and balances it monthly.
• Other duties as required in support of the department and / or unit.

Required Education

Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

• More than 2 years and up to and including 3 years of experience.
• Experience with accounting practices considered an asset (e.g., general ledger, cash payments / collections, tax transactions, balance sheets, management reporting, cost accounting / budgeting and / or accounts payable / receivables, etc.).

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and / or work experience.
• Provide consultation and advice on non-straightforward and / or complex issues.
• Interaction with others typically requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the needs of the intended audience.
• Build relationships, trust and credibility.
• Manage own work and may train and review the work of casual employees, work study students and / or volunteers, to see commitments through to completion.
• Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
• Participate in project team meetings and develop individual project plans.
• Lead procedural or technological change within a unit.
• Identify new problems and seek information and input to fully understand the cause of problems.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Draw logical conclusions and provides opinions and recommendations.
• Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
• Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.