Property Payment Officer (Managing Closing Payments for Property Acquisitions)

One of our major Government clients is looking for a Commercial Lease Administrator (Fed. Govt., Contracts) Length : 6 Months contract with the possibility of extensionLocation : Toronto, ON - HYBRID OVERVIEW : The Property Acquisitions team is seeking two Property Payment Officers to manage the closing and payment processes for property acquisitions.

Key responsibilities include processing closing payments, compensating tenant relocations, reimbursing owners for legal and consulting services, reviewing and processing approval memos, tracking expenditures, reporting variances, conducting financial analysis, and managing budget control.

This role provides exposure to financial analysis, analytics, GIS, contract management, and administrative functions related to property acquisitions and reports to the Manager of Property Acquisitions Controls.

RESPONSIBILITIES : - Perform the Closing function when acquiring property to ensure timely transfer of funds for ownership to transfer to the organization;

ensuring proper supporting documentation is in-place for audit purposes- Review and process the budget table for the approval memo to meet acquisition requirements, prior to acquisition of the property- Monitor the property-related vendor of record supplier contracts and current spending to ensure compliance with the executed contract and expenditure parameters.

• Review and process legal invoices for all closings to ensure accurate reporting of expenses for each project- Presenting data in dashboards, charts, graphs and / or tables to capture and present meaningful information / data for reporting, analysis, and presentation purposes for use by management in identifying and implementing process improvements.
• Working to identify relevant data which can shared and will contribute to the data collection process as well as to determine stakeholder and business unit specific data / information needs.
• Work closely with the property data management database (PETRA) to ensure information is updated, correct, and accurately reflected in all reporting- Review and summarize contracts, property legal documentation, the Expropriations Act and other relevant documentation pertinent to the acquisition- Communicate with Property Acquisition Officers and Property Acquisition Units from the various municipalities to ensure timely processing of closing requests - Develop, coordinate, and monitor the property accruals and budgets of the assigned portfolio of projects within Property Acquisitions in the Capital Projects Group.
• Develop and administer capital budget requests, Board memos, and regular reports to the Board, Senior Management, and the Manager, Property Acquisition Controls.

SKILLS AND QUALIFICATIONS- Completion of a degree in Real Estate, Business Administration, Commerce, Economics, Accounting, or related discipline - or a combination of education, training and experience deemed equivalent- Knowledge of database concepts, database management software and tools including Power BI and MS Office Excel (Pivot tables, Power Pivot, formulas, VBA) and experience in using systems and applications, such as Primavera Contract Manager, Oracle Unifier, Hyperion, Ecosys, GIS, MS Project, Visio, Word, PowerPoint or similar- Minimum six (6) years' experience in property accounting, cost control, budget control, real estate analysis, underwriting, lease administration and / or experience as a law clerk preferably within a real estate related organization, or transit infrastructure environment- Knowledge of budget, project schedule, forecasts, property closings, contract administration, and documentation- Organized with a high attention to detail and ability to produce accurate work.

Ability to check or audit submissions for completeness and accuracy; and taking the initiative to problem solve when necessary- Experience in real estate transactions, interpreting contracts, lease administration, property accounting, or paralegal work- Strong ability to multi-task and perform in a high-pressure environment with multiple deadlines- Creative thinker with ability to problem solve on their feet and able to accept challenges and takes the initiative to devise solutions independently URGENT : Please read the job description above.

If this interests you, apply to the job with your most updated resume, including your contact number and email address.The recruiter in charge of this role is Sunita.

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!Please note : Adherence to our end client's vaccination policy is a requirement.

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