Proxy Processing AdministratorAdecco Canada • Richmond Hill, Ontario, Canada
Proxy Processing Administrator
Adecco Canada • Richmond Hill, Ontario, Canada
2 days ago
Job type
- Full-time
- Permanent
- Temporary
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Job descriptionHybrid work model offering flexibility and work-life balance Opportunity to gain specialized experience in proxy voting and corporate governance Stable weekday schedule with no evenings or weekends Work with a professional, collaborative, and detail-driven team Competitive hourly pay with potential for long-term growth Read and interpret instructions, procedure manuals, proxies, and correspondence to ensure accurate processing Tabulate incoming proxy votes, including registered votes (mail, phone, internet), street votes, and plan votes Track and process incoming files from Broadridge, CDS, DTC, Mediant, and other sources Ensure accurate meeting setups and manage high-volume scanning tasks Upload and audit omnibus proxies electronically or manually in accordance with protocols and procedures Validate proxies using image software and ensure all registered proxy cards are properly voted Monitor and report vote counts to internal teams and external plan trustees Enter system parameters to generate proxy-related reports and maintain accurate database records Ensure meetings are balanced and handle invalid proxies or votes exceeding share balances per procedures Forward broker appointments and late votes to Client Services following established guidelines High school diploma or equivalent required Excellent verbal and written communication skills Strong organizational skills with the ability to prioritize workloads and manage conflicting priorities Exceptional attention to detail, accuracy, and strong numeracy skills Ability to multitask and work autonomously in a dynamic, team-based environment Proficiency in Microsoft Office Suite; intermediate to advanced Excel skills preferred Knowledge of proxy voting processes and Annual / Special Meeting tabulation requirements is an asset Additional education or experience in proxy voting is an asset Ability to interpret business challenges and recommend best practices Skilled in identifying risks, controls, and process improvement opportunities Understanding of online event hosting solutions is considered an asset Must be eligible to work and reside within Canada
Adecco is currently hiring a Proxy Processing Administrator for a full-time, hybrid opportunity with one of our clients located in Richmond Hill, ON .
In this role, you will be responsible for accurately processing and validating proxy votes, managing high-volume data and documentation, and supporting client Annual and Special Meetings. The ideal candidate is highly detail-oriented, organized, and comfortable working with deadlines in a fast-paced, team-based environment. This is a 6-month temporary contract with potential for extension or temp-to-perm .
- Salary : $23-$25 per hour
- Location : Richmond Hill, ON (Hybrid : 3 days in office, 2 days work from home)
- Job Type : Full-time | Temporary (6-month contract with potential for extension or permanent conversion)
- Schedule : Monday to Friday | 8 : 30 a.m. to 5 : 00 p.m.
Why you will want to join this opportunity :
Key Responsibilities :
Qualifications :
Interested in this opportunity? Apply now!
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Administrator • Richmond Hill, Ontario, Canada
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