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Proxy Processing Administrator
Proxy Processing AdministratorAdecco Canada • Richmond Hill, Ontario, Canada
Proxy Processing Administrator

Proxy Processing Administrator

Adecco Canada • Richmond Hill, Ontario, Canada
Il y a 2 jours
Type de contrat
  • Temps plein
  • Permanent
  • Temporaire
  • Quick Apply
Description de poste

Adecco is currently hiring a Proxy Processing Administrator for a full-time, hybrid opportunity with one of our clients located in Richmond Hill, ON .

In this role, you will be responsible for accurately processing and validating proxy votes, managing high-volume data and documentation, and supporting client Annual and Special Meetings. The ideal candidate is highly detail-oriented, organized, and comfortable working with deadlines in a fast-paced, team-based environment. This is a 6-month temporary contract with potential for extension or temp-to-perm .

  • Salary : $23-$25 per hour
  • Location : Richmond Hill, ON (Hybrid : 3 days in office, 2 days work from home)
  • Job Type : Full-time | Temporary (6-month contract with potential for extension or permanent conversion)
  • Schedule : Monday to Friday | 8 : 30 a.m. to 5 : 00 p.m.

Why you will want to join this opportunity :

  • Hybrid work model offering flexibility and work-life balance
  • Opportunity to gain specialized experience in proxy voting and corporate governance
  • Stable weekday schedule with no evenings or weekends
  • Work with a professional, collaborative, and detail-driven team
  • Competitive hourly pay with potential for long-term growth

    • Key Responsibilities :

  • Read and interpret instructions, procedure manuals, proxies, and correspondence to ensure accurate processing
  • Tabulate incoming proxy votes, including registered votes (mail, phone, internet), street votes, and plan votes
  • Track and process incoming files from Broadridge, CDS, DTC, Mediant, and other sources
  • Ensure accurate meeting setups and manage high-volume scanning tasks
  • Upload and audit omnibus proxies electronically or manually in accordance with protocols and procedures
  • Validate proxies using image software and ensure all registered proxy cards are properly voted
  • Monitor and report vote counts to internal teams and external plan trustees
  • Enter system parameters to generate proxy-related reports and maintain accurate database records
  • Ensure meetings are balanced and handle invalid proxies or votes exceeding share balances per procedures
  • Forward broker appointments and late votes to Client Services following established guidelines

    • Qualifications :

  • High school diploma or equivalent required
  • Excellent verbal and written communication skills
  • Strong organizational skills with the ability to prioritize workloads and manage conflicting priorities
  • Exceptional attention to detail, accuracy, and strong numeracy skills
  • Ability to multitask and work autonomously in a dynamic, team-based environment
  • Proficiency in Microsoft Office Suite; intermediate to advanced Excel skills preferred
  • Knowledge of proxy voting processes and Annual / Special Meeting tabulation requirements is an asset
  • Additional education or experience in proxy voting is an asset
  • Ability to interpret business challenges and recommend best practices
  • Skilled in identifying risks, controls, and process improvement opportunities
  • Understanding of online event hosting solutions is considered an asset
  • Must be eligible to work and reside within Canada

    • Interested in this opportunity? Apply now!

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    Administrator • Richmond Hill, Ontario, Canada

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