Portfolio Administrative Assistant (Contract)

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses.

Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at

KEY DUTIES & RESPONSIBILITIES

• Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
• Support the portfolio with communication requirements, utilizing BGIS corporate communications resources & standards
• Coordinate portfolio management meetings with the TA & other concerned parties as requested
• Organize monthly operations & project update meetings
• Assist Custodians in meeting evolving, unique-to-government information, communication & audit requirements related to service delivery
• Organize semi-annual executive management meetings & other management & team meetings, as requested
• Coordinate corporate initiatives throughout the portfolio including sustainability & environmental initiatives
• Attend & prepare minutes of meetings (monthly PWGSC meetings, semi-annual team building sessions)
• Support joint communication strategies as requested in both English & French
• Maintain the Government-Furnished Equipment (GFE) inventory

KNOWLEDGE & SKILLS

• High school diploma plus a specialized technical or business course
• Requires three (3) to five (5) years of administrative experience
• Excellent computer skills, proficient with MS Office
• Self-motivated
• Ability to work independently with little or no supervision
• Excellent interpersonal skills
• Problem solving skills
• Effective leadership skills may have personnel to manage
• Strong time management skills and organizational skills
• Strong written and verbal communication skills
• Strong customer focus

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR.

Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR.

En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.